Find your new career TODAY!

Administration Manager

Date Posted
26th September 2016
Job Type
Not Disclosed

Job Summary

The Manager of Administration plans, coordinates, directs and supports the administrative and logistical operations of the organization.

Job Description

He oversees the general services and enforces security policies and the improvement of services provided to the Technical Department. It has a responsibility to promote efficient use of organizational resources.

I-Logistics Management

  • Evaluate together with the Administrative and technical needs in logistics, and ensure the procurement process of goods and services
  • Design and deliver dashboards presenting the logistics activities
  • Acting as advisor to the technical staff for business planning
  • Ensure alignment and control of the use of materials and equipment
  • Manage different types of logistics and operations and provide relevant documentation relating to the management
  • Oversee the management of inventories, inventories of supplies, consumables non- items (equipment and materials)

II- Fleet Management

  • Develop effective logistics systems and route planning by ensuring a safe and efficient transport service
  • Supervise the Logistics Officer in his capacity as coordinator of fleet
  • Coordinate the management of the fleet of the organization
  • Follow the documentation in collaboration with vehicles truckers (insurance, registration, maintenance etc.) and ensure archiving to the standards and procedures
  • Manage globally fuel supply
  • Being the direct interlocutor vis-à-vis third parties for the fleet: dealers, garages, fuel suppliers, USAID, ....

III - Office Management 

  • Ensure ongoing management and stewardship of offices
  • Supervise and renovations of office space facilities
  • Evaluate and ensure the availability and arrangement of spaces for the organization's needs
  • Ensure the security and maintenance of buildings, including the introduction of training for administrative staff
  • Ensure timely follow-face situations that put at risk the health and safety of employees
  • Monitor the maintenance, repair and editing, control and verify the work and approve the compliance of services with the needs and orders
  • To negotiate the terms and conditions of contracts with services

IV-Asset Management, materials and equipment

  • Ensure the harmonization and control of the use of materials and equipment
  • Serve as a contact for suppliers and service providers
  • Ensure timely production of inventory reports
  • Perform physical inventory of assets in the organization's offices and perform reconciliation in accordance with accounting standards
  • Make recommendations for asset provisions

V-Management Distribution business

  • Determine storage requirements and supply program depending on the service required
  • Managing and maintaining the warehouse to ensure availability and product safety
  • Remotely control the movement of goods according to standards
  • Manage a team of logistic operators in the permanent concern of the safety of persons and property

Qualifications Required

  • +4 In management or similar qualification
  • Management experience at a managerial level
  • valuable experience of minimum 5 years in the field of operations, administration and logistics
  • Computer literacy tool and Excel, Powerpoint and Word
  • Excellent ability in oral and written French and English
  • Sens thrust of the organization, good adaptability and proven skills in coordination.
  • Ability to solve problems and to exercise judgment on
  • Attention to quality and detail and proven ability to manage multiple deadlines on time
  • Leadership and ability to make decisions quickly and to lead and manage teams
  • Respect and adaptation in culture gender, religion, race, nationality and age
  • Perform other related duties at the request of the Directorate General


Upload a New Document for this application

Password* Confirm Password*
First Name* Last Name*
Home Location*:
How did you find us?*
Cover Letter
By submitting this form you agree to our terms of use