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Distribution Program Manager

Date Posted
7th October 2016
Consulting & Project Management
Job Type
Not Disclosed

Job Summary

The Program Manager Distribution will contribute to the development of various projects, which is a constitutive part of the country strategy, and subsequently specific parts of their implementation.

Job Description

1. Ensure external representation of ACTED in relevant sectors

- Representation vis-à-vis provincial authorities:

Participate in technical and sectoral meetings to ensure visibility amongst local authorities;

- Representation vis-à-vis Donors:

Participate in technical and sectoral Donor meetings and pass relevant information to the Country Director;

- Representation vis-à-vis international organisations:

Participate in technical and sectoral meetings and working groups involving NGOs and UN Agencies (OCHA, PNUD, UNICEF, FAO, etc.) and all other inter-governmental institutions;

Contribute to the creation of reports, ensuring the quality and accuracy of technical information provided as well as the confidentiality of internal information as required;

More generally, the program manager is expected to contribute to the creation of a positive image and overall credibility of the organisation, notably through the application of ACTED’s mandate, ethics, values and stand-point with regard to other actors.


2. Project Cycle Management

- Project implementation:

Plan the various stages of cash/vouchers transfers ;

Guide the implementation of the project and the methods of follow-up;

Liaise with all internal and external counterparts of the project;

Assess the activities undertaken and ensure efficient use of resources;

- Project reporting requirements:

Set up a clear timeline of reports to be submitted to project Donors;

Draft narrative reports and contribute to the development of financial reports through regular budgetary follow up;

Ensure adherence to FLAT procedures.

More generally, communicate systematically to the relevant Country Director or Programme Coordinator on project progress and planning.


3. Provide Relevant Technical Expertise

- Ensure that technical quality and standards are considered during project implementation:

Collect technical information and analyse associated opportunities and risks;

Identify relevant technical authorities and partners, and propose formal partnership and/or contracts.

- Undertake quality control:

Analyse technical added-value and project impact;

Set up technical evaluation exercises during and following implementation.

Coordinate all activities under the initiative, both at the CO and Sub-Office levels

Lead the design of vouchers and cash transfer programmes

Oversee the implementation and evaluation of vouchers and cash transfers

Interact with enterprises providing cash transfers services, and draft partnerships

Ensure that financial, programming and reporting requirements for vouchers and cash operations are met, in consultation with appropriate units

Provide guidance to Project Coordinators and partners on vouchers and cash transfers, in line with relevant processes

Contribute to the production of guidance and outreach materials as appropriate

Oversee partners’ performance in compliance with agreements and contracts

Promote, coordinate and participate in capacity-building initiatives for ACTED and partners staff

Liaise with implementing partners, donors, evaluation team and other actors on issues related to cash/voucher transfers

Participate in meetings and events related to the initiative, both at the country and regional levels


4. Oversee Program Staff and Security

- Guide and direct program staff:

Organise and lead project coordination meetings;

Prepare and follow work plans with each project member;

Ensure a positive working environment and good team dynamics (solve out potential conflicts);

Promote team working conditions in the limit of private life; Adapt the organigramme and ToRs of project personnel according to the project development;

Undertake regular appraisals of directly supervised colleagues and pass appraisal forms to the Country or Area Administrator with recommendations (new position, changes to contract or salary etc.);

Ensure a building of capacity amongst technical staff in the relevant sectors.

- Contribute to the recruitment of expatriate staff:

When requested by HQ, undertake interviews to assess technical abilities of expatriate candidates living in the country.

- Oversee staff security:

In cooperation with the relevant Security Officer, monitor the local security situation and inform the Country Director or Area Coordinator and Country or Area Security Officer of developments through regular written reports;

Contribute to the updating of the security guidelines in the project area of intervention;

Ensure that security procedures are respected by each member of the project team.


5. Identify Best Practices and Lessons Learned

Collect information and tools employed for project implementation;

Draft memos detailing lessons learned and best practices identified during the project;

Share such memos with internal and external partners;

Communicate such information to the Country Director or Area Coordinator, to Regional Support Offices and to HQ Reporting Department.

IV. Qualifications:

  • Master Level education in a relevant field such as International Relations or Development
  • Project management experience (management, planning, staff development and training skills) in development programmes
  • 2-5 years previous work experience in a relevant position
  • Proven capabilities in leadership and management required
  • Excellent skills in written and spoken English
  • Strong negotiation and interpersonal skills, and flexibility in cultural and organizational terms
  • Ability to work well and punctually under pressure

V. Conditions:

  • Salary defined by the ACTED salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonus

  • Additional monthly living allowance

  • Free food and lodging provided at the organisation’s guesthouse

  • Transportation costs covered, including additional return ticket + luggage allowance

  • Provision of medical, life, and repatriation insurance + retirement package


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