Find your new career TODAY!

Executive Secretary 1 (OPS/SS 4)

Date Posted
15th February 2017
Reference
VAC-24999
Sector
Secretarial, Administrative & Clerical
Job Type
Permanent
Location
Kingston
Salary
Not Disclosed

Job Summary

To provide direct secretarial support to the Hon Minister

Job Description

KEY OUTPUTS

  1. Secretarial support provided ad required
  2. The Ministry of Health may determines such other duties and responsibilities as from time to time

 

KEY RESPONSIBILITY AREAS

  1. Provide secretarial services to the Hon. Minister by handling a wide variety of situations and conflicts
  2. Handle large volume of confidential information, queries, request and complaints from internal and external clients requiring prompt and urgent attention
  3. Schedule appointments and brief the Hon. Minister before the scheduled meetings
  4. Take notes and arranges activities relating to reviews and meetings
  5. Compose letters and memoranda from general instructions and answer routine correspondence
  6. Liaise with the Hon. Minister and members of staff and other officers
  7. Interview visitors and callers to determine the nature of enquiries and route to the relevant officers for attention
  8. Handle incoming/outgoing correspondence for necessary attention or action
  9. Any other duties assigned

 

REQUIRED COMPETENCES

  • Functional/Technical Competencies
  • Knowledge of Ministry of Health’s Policies and procedures 
  • High level of confidentiality, responsibility, flexibility, alertness and pro-activeness.
  • Ability to make sound judgment, exercise initiative and cope well under pressure.
  • Willingness to pursue matters to finality.

 

MINIMUM REQUIRED QUALIFICATION AND EXPERIENCE

  • Five (5) CXC or O’Levels
  • Secretarial Diploma From a recognized institution
  • Five (5) years related experience
 
 
Please note that responses will be sent to short- listed applicants only

Upload a New Document for this application

Email*  
 
Password* Confirm Password*
First Name* Last Name*
Home Location*:
Caribbean
How did you find us?*
Cover Letter
By submitting this form you agree to our terms of use