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Librarian (PIDG/LB 3), Information & Documentation Unit

Date Posted
16th February 2017
Reference
VAC-25013
Sector
Library & Records Management
Job Type
Not Vacant
Location
Kingston
Salary
Not Disclosed

Job Summary

Applications are invited for suitably qualified candidates to fill the post of Librarian (PIDG/LB 3), Information & Documentation Unit

Job Description

JOB PURPOSE:

Supervises the Libraries and Information Centres in the Ministry of National Security; ensuring the accessibility of information to the Ministry as well as to the public on request; developing and maintaining links with other appropriate information centres.

 

The duties and responsibilities include but are not limited to the following:

KEY RESPONSIBILITIES:

  • Participates in the development of the Ministry’s Library Policies and Procedures Manual;
  • Facilitates the necessary link to the National Information System and International Information System;
  • Develops and institutionalizes a system for sorting and cataloguing all library materials (including books, audio-visuals, periodicals etc);
  • Provides consultation to libraries and information centres within the Ministry and ensures maintenance and security of reference collection;
  • Conducts periodic inventory of the information centres to identify losses and ensures general standard maintenance of library;
  • Identifies information needs for the Ministry’s Resource Centre and takes steps to ensure needs are satisfied;
  • Organises the disposal of outdated materials which are no longer useful;
  • Maintains an audio visual collection of information and events;
  • Plans and mounts exhibition for cultural and other major events;
  • Maintains the Ministry’s information page in fulfilment of the Access to Information Act requirements;
  • Maintains the Windows Integrated Information System’s (WINISIS) Database with updated catalogued and classified resources;
  • Determines and implements modifications in class systems and cataloguing codes
  • Trains new recruits to use Information Resource System;
  • Informs users of the status of documents requested
  • Manages a bring-up system to monitor the loan/return of resource materials.
  • Participates in the process of acquisition of standard basic reference works and specialized publications;
  • Produces quarterly Awareness Bulletins

 

REQUIRED COMPETENCIES:

  • Ability to handle diverse tasks
  • Excellent communication and interpersonal skills
  • Organizing ability
  • Cataloguing, classifying and indexing skills
  • Abstracting skills
  • Supervising skills
  • Computer competencies

 

MINIMUM QUALIFICATION & EXPERIENCE:

  • Bachelor of Arts Degree in Library Science or related discipline
  • Two (2) years working experience as Librarian.

 

SPECIALIZED TRAINING

  • Database Management
  • Library Management

 

SPECIALIZED CONDITION ASSOCIATED WITH THE JOB

  • Typical working condition/environment
  • Exposure to dust;
  • Lifting heavy material

 

Please note that we thank all for responding but only shortlisted applicants will be contacted.

 

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