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Job SummaryThe International Seabed Authority (ISA) seeks a full-time Training Coordinator (National Officer) to work in its Contract Management Unit (CMU).
The International Seabed Authority (ISA), an international organization established under the United Nations Convention on the Law of the Sea, whose headquarters is in Kingston, Jamaica, seeks a full-time Training Coordinator (National Officer) to work in its Contract Management Unit (CMU).
The CMU is a unit within the Executive Office of the Secretary General of the ISA that is responsible for administering and managing exploration and exploitation contracts, this includes maintaining oversight of and monitoring compliance with contracts, reporting to the relevant principal organs and subsidiary bodies of the ISA on the status of implementation of contracts. In addition, the unit provides service to the Contractors and is mandated to promote effective communication between relevant work units in the Secretariat.
Under the supervision of the head of the Contract Management Unit, the Training Coordinator will manage, coordinate and perform all administrative duties for (1) the implementation of training activities and programmes that are provided by Contractors (in accordance with their exploration contracts); (2) the implementation of programmes under the ISA Endowment Fund for Marine Scientific Research and (3) the implementation of ISA internship programmes.
Duties and Responsibilities
Within assigned authority, the incumbent will be responsible for the following duties:
- Review the proposed training programmes submitted by contract applicants for their plans of work for exploration;
- Review the proposed training programmes, submitted by the Contractors, to be included as a part of the exploration contracts.
- Assist the head of unit to evaluate submissions by Contractors on the implementation of training that are submitted as part of the annual reports or five year reports.
- Advertise the training opportunities provided by the Contractors, assist the Legal and Technical Commission in selection of candidates for the training opportunities and prepare related reports;
- Assist and coordinate with the Contractors in their implementation of the training programmes;
- Review the training reports submitted by trainees after completion of the implementation of training programmes;
- Prepare summary reports on the implementation of Contractors’ training programmes and expected future training opportunities;
- Maintain records or databases of present and past trainees and the status of their training. Provide summary reports of these records annually or when requested.
- Solicit, process and review applications for funding from ISA Endowment Fund for Marine Scientific researches in the Area; organize meetings for the Advisory Panel; follow up the implementation of the projects funded by the Endowment Fund.
- Implement the ISA internship programme, including processing applications, act as secretary to the ad hoc Internship Committee and keep in contact with interns and provide necessary assistance during internship period.
- Prepare a manual for standard working procedures for the role and, in collaboration with others, periodically review the procedures to continually improve the workflows and processes.
- Perform other duties as required by the Secretary General.
- Excellent interpersonal and team working skills.
- Self-motivation and the ability to multi-task and work independently while maintaining high standards of quality and service delivery;
- Ability to function effectively and maintain a positive spirit despite workload pressure and tight timelines;
- Commitment to uphold the values and integrity of the International Seabed Authority and of the United Nations;
- Good analytical and critical thinking skills with the confidence to be innovative in the solution of problems and challenges;
- Good writing and reporting skills in the English language;
- Ability to develop clear goals that are consistent with agreed strategies and to identify priority activities and assignments
- A minimum qualification of a Bachelor’s degree, preferably in education, law, human resources or other relevant social science discipline coupled with relevant experience.
- A minimum of 2 years progressively responsible working experience, with at least 1 year associated responsibilities in training programme administration and management support;
- Proficient computer-based skills, including Internet, email and Microsoft Office Word, Excel and PowerPoint.
- Fluency in English both written and verbal. Knowledge of a second ISA working language is an asset.
Applications together with the ISA P11-history form should be forwarded