Job Purpose
Reporting to the Director, Finance & Accounts, the Accountant is responsible for the execution, management and maintenance of the accounting and reporting functions of the Southern Regional Health Authority specifically as it relates to the STI/HIV programme; projects reconciliation; bank reconciliation; financial monitoring of contracts, and to do so in accordance with the procurement and financial management guidelines of the Government of Jamaica and Funding Agencies.
Qualifications and Experience:
- BSc. in Accounting, Business Administration or Management Studies, Economics or equivalent, plus At least five (5) years relevant experience
- Procurement training would be an asset
OR
- Association of Certified Chartered Accountant (ACCA) or Certified Public Accountant (CPA) or any equivalent recognized professional qualification in accounting
- Three (3) years’ work experience including working with projects funded by international agencies.
- Procurement training would be an asset
Specific Knowledge, Skills & Competencies:
- Sound knowledge of the Financial Administration & Audit Act (FAA)
- Knowledge of Financial Instructions and other Government of Jamaica (GoJ) policies that guide the delivery of HRMD services
- Sound knowledge of GoJ’s Budget Management and Accounting Principles and processes
- Sound knowledge of international accounting standards (IAS)
- Sound knowledge of Project Management Procedures
- Sound knowledge of Procurement Procedures
- Knowledge of Fixed Asset Management
- Competency in the use of Accounting Software
- Proficiency in Microsoft Office Suite
- Excellent presentation skills
- Excellent leadership skills
- Excellent problem-solving and analytical skills
- Strong organizational skills
- Good time management and planning skills
- Excellent collaboration, coalition building and relationship management skills with internal and external stakeholders
- Excellent oral and written communication skills
- Ability to maintain high standards of integrity and ethics in the performance of duties
Key responsibilities will include:
- Ensuring that monies received from funding agencies are appropriately receipted and deposited in a timely fashion to the appropriate bank accounts designated for the Southern Regional Health Authority.
- Submission of quarterly cash flow projections to the Project Coordination Unit (PCU) that are adequately justified and in keeping with the approved work plan(s).
- Daily preparation of payment vouchers, and cheques.
- Preparation of budgets and financial reports for funding agencies and GoJ as required.
- Preparation of monthly financial reports, statements of expenditure.
- Signing and verification of bank reconciliations.
- Submission of monthly and quarterly financial reports to the PCU on a timely basis; that is, within ten (10) days of the end of the monthly quarter.
- Ensuring timely liquidation of expenditure.
- Management of the regional bank accounts, ensuring that funds are available to support STI/HIV programme activities, and that funds are used only for the purpose designated and in accordance with the approved work plans.
- Conducting analysis of budgeted versus actual expenditure in respect of the approved work plans and preparing variance analysis reports.
- Ensuring the effective and efficient management of projects resources through the use of accurate and transparent internal control mechanisms, which integrate with those established by the Southern Regional Health Authority.
- Facilitation of procurement and financial reviews conducted by the PCU, donor agencies and auditors from time to time.
- Preparation of semi-annual and annual financial statements for audits and resolving any subsequent queries of STI/HIV programme and other projects.
- Liaising with auditors and facilitating timely completion of financial management audits of STI/HIV programme and other projects.
- Preparation of timely responses to audit findings related directly to the resources assigned to the region by the PCU.
- Liaising with Procurement Department and ensure timely payment of suppliers, in accordance with the terms of the contracts.
- Maintenance of a proper inventory system for each funding agency for all assets procured using funding agencies' resources or Government of Jamaica, The Ministry of Health & Wellness.
- Liaising with the Procurement Officer and the Administrative Officer - Regional STI/HIV Programme to ensure timely procurement of resources needed to support the programme.
- Liaising with the Finance and Administrative Officers of the PCU, providing the necessary updates on the implementation of work plan activities.
- Facilitating the resolution of all financial management bottlenecks, by liaising with the relevant personnel.
- Financial records properly maintained and kept up to date
- Preparing Semi-annual and annual financial statements for audits submitted no later than forty-five (45) days after the period being audited.
- Preparing timely and complete responses submitted in respect of audit findings of Updated Regional STI/HIV Programme
- Reviewing and signing of Bank reconciliations on a monthly basis
- Liaising with Project, Facilities Operations & Maintenance and Procurement Departments to complete reports and reconciliations.
NB. ONLY SHORTLISTED APPLICANTS WILL BE ACKNOWLEDGED
