Accounting Officer II (Payables)

Reference
VAC-32287
Contract Type
Full-Time
Industries
Accounting & Finance
Location
Kingston
Salary
Competitive Salary
Date Posted
14/08/2019
Expiry Date
04/09/2019
Under the direct supervision of the Senior Finance Manager, the Accounting Officer II (Payables) is responsible for performing accounting activities related to the processing and recording of accounts payables transactions.

Activities to be performed will include processing bills and invoices submitted by suppliers of goods and services and preparing payment cheques according to the accounting system procedures. 

 

Qualifications Required/Experience 

  • Four (4) 4CSEC/CXC/GCE O’ Level subjects including English Language and Mathematics or equivalent including English Language and Accounts 
  • Certified Accounting Technician (CAT) Qualification would be a distinct advantage 
  • Minimum of Two (2) years working experience in an accounting position 
  • Experience in the use of accounting software applications such as SAGE MAS 200; ACCUPAY preferred 

 

Requisite Competencies

Core

  • Good written and oral communication skills
  • Good organizational knowledge
  • Good interpersonal skills
  • Good teamwork and cooperation skills
  • Demonstrated high level of integrity
  • Demonstrated customer and quality focus
  • Proficient in the use of technology

 

FUNCTIONAL

  • Working Knowledge of general and government accounting principles and procedures
  • Basic knowledge of the provisions of the Financial Administration and Audit (FAA) Act
  • Working Knowledge of accounts payable/General Ledger systems and procedures
  • Working Knowledge of relevant accounting software applications
  • Proficient in the use of Microsoft Word and Excel software

 

Summary of Duties

  • Performs accounting activities related to the processing and recording of accounts payable transactions.
  • Verifies authorization of invoices submitted by suppliers of goods and services, prepares payment vouchers and makes required entries in the accounting system.
  • Prepares payment vouchers for payment of monthly utility bills (rent, telephone, water), insurance premiums, pension contributions, salary and statutory deductions, expenses and reimbursement transactions between the project account and the main account and makes required entries in the accounting system.
  • Prepares cheques for approved vouchers in keeping with the scheduled weekly cheque run or as directed.
  • Enters details of payments made, including the cheque number and date in the related registry file.
  • Prints and reconciles the transaction listing from the accounts payables sub-ledger as needed.
  • Prepares journals vouchers to be posted in the relevant accounts in the General Ledger as the need arises.
  • Undertakes monthly review of relevant expense, accruals and pre-payments accounts and makes relevant reconciling entries.
  • Prepares Tax Withholding Certificates for General Consumption Tax (GCT).
  • Checks information and responds to queries made by suppliers regarding outstanding payments.
  • Maintains Unit files for hardcopy accounts payable transaction records including payment vouchers, cheque stubs, reconciled transaction listing and printed reports from the accounting system
  • Assists with the preparation of audit schedules and drafting of replies to audit queries.
  • Performs any other assigned responsibilities that may be deemed necessary.

 

N. B. Only short-listed candidates will be contacted

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