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Administrative Assistant

Date Posted
14th September 2017
Reference
VAC-26897
Sector
Secretarial, Administrative & Clerical
Job Type
Permanent
Location
Nassau
Salary
Not Disclosed

Job Summary

This position provides assistance to the Head of Department.

Job Description

DUTIES & RESPONSIBILITIES: 
The duties of the Administrative Assistant I, include but are not limited to the following:

  • Assist the Director of Student Leadership with the overall day to day management of the office and campus relations;
  • Assist with the supervision of all support staff;
  • Assist with the planning of all Student Leadership events. (e.g. Student Leadership Retreat, Miss University of The Bahamas, Greek Leadership Retreat, Myles Munroe Leadership Lecture, President’s Scholar Program, National Society of Leadership & Success, etc.);
  • Attend meetings with the Director of Student Leadership as invited. Keep notes of discussions held and decisions taken in such meetings for distribution to relevant persons;
  • Undertake research and/or follow-up activities and provide administrative support related to special projects as directed by the Director of Student Leadership;
  • Receive all mail and telephone calls to the office of the Director of Student Leadership and acts accordingly;
  • Keep and attend to the active "in" and "out" trays in the office of the Director of Student Leadership;
  • Maintain an accurate filing system as agreed by the University of The Bahamas;
  • Keep a record of the support staff's vacation, sick leave, absenteeism and casual leave;
  • Monitor and order supplies and equipment for the office;
  • Prepare correspondence and requisitions for approval by the Director of Student Leadership;
  • Assist in the co-ordination of fund-raising activities;
  • Represent the administrative office on committees e.g. Filing, Secretaries and Support staff affairs;
  • Perform other duties as the Director of Student Leadership may direct.


QUALIFICATIONS:

  • Bachelor’s Degree or the equivalent with no work experience, or Associate Degree in relevant area with ten (10) years' work experience.


KNOWLEDGE, SKILLS & ABILITIES:

  • Proficiency in Microsoft Word, Excel, Outlook and the Internet and Intranet;
  • Ability to communicate effectively both orally and in writing.

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