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Administrative Assistant

Date Posted
13th November 2017
Reference
VAC-27399
Sector
Secretarial, Administrative & Clerical
Job Type
Permanent
Location
Kingston
Salary
Not Disclosed

Job Summary

Agro-Investment Corporation is seeking to identify highly motivated, dynamic and knowledgeable individuals to fill of the post of Administrative Assistant.

Job Description

The Administrative Assistant is responsible for providing general administrative and secretarial support to the Head of Department (HOD). The incumbent will also be responsible for assisting with the management of activities to achieve set goals and objectives of the department.


KEY RESPONSIBILITIES INCLUDE: 

  • Manage the department head’s calendar and arrange tentative schedules 
  • Make arrangements for meetings; attend meetings and prepare and transcribe minute 
  • Open, sort and screen mail; draft responses on matters for which authority has been delegated 
  • Arrange for the dispatch of outgoing mails 
  • Answer the telephone, screen callers, and take and relay messages 
  • Type correspondence and reports from dictation or handwritten copy 
  • Maintain files/databases/records 
  • Assist technical staff with preparations for field visits in corporate and rural areas 
  • Locate and compile information and manipulate and/or format reports, graphs, tables, records and other illustrations 
  • Organize events and office activities by scheduling rooms, issuing information, coordinating speakers and controlling the budget 
  • Receive complaints, questions and requests in person or by telephone; provide the necessary information where possible or refer persons to the relevant authorities 
  • Perform other related functions assigned from time to time


QUALIFICATIONS & EXPERIENCE: 

  • Certified Professional Secretarial Diploma/Management Diploma or equivalent qualifications 
  • Three (3) years working experience in administrative position 
  • Knowledge of property management would be an asset 
  • Knowledge of agriculture would be an asset


REQUIRED SKILLS/COMPETENCIES 

  • Good oral and written communication skills 
  • Excellent interpersonal and customer service skills 
  • Sound knowledge of Public Service rules, regulations and practices 
  • Excellent time management and organizing skills 
  • Excellent integrity/ethics exercised in the performance of duties 
  • Proficient in the use of Microsoft Office Suite


We thank all applicants for their interest in the Agro-Investment Corporation, but regret to advise that only shortlisted applicants will be contacted.

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