Administrative Assistant

Organisation
South-West Regional Health Authority
Reference
VAC-49077
Contract Type
Full-Time
Industries
Secretarial Administrative & Clerical
Location
San Fernando
Salary & Benefits
Date Posted
29/03/2024
Expiry Date
18/04/2024
The incumbent organizes and oversees administrative tasks within the Total Quality Office, ensuring efficient support for SWRHA operations in compliance with standard office management practices.

 

Job Purpose

Organizes, supervises and controls the administrative function of the Total Quality Office to provide a wide range of Administrative support to facilitate the conduct of the business of the SWRHA in a timely and effective manner in accordance with accepted Office Management and Secretarial standards.

 

The core functions include but not limited to the following:

  • Plans in consultation with the Manager the day-to-day administrative support necessary for the effective and efficient functioning of the office.
  • Supervises the administrative functions of the office to ensure the work performance is at an acceptable standard, accurate and timely.
  • Develops, in consultation with Manager Systems and Procedures for the continuous improvement of the functioning of the office.
  • Advises on Administrative work techniques and methods to enhance the quality of work performed.
  • Conduct periodic review of the office equipment used, work methods and systems and make recommendations for their improvement
  • Reviews the work of support staff to ensure compliance with performance standards and initiates appropriate action as necessary.
  • Keeps abreast of relationship trends between workers, their environment and Office Management.
  • Develops and makes appropriate recommendations.
  • Reviews the schedule of official engagement arrangement to ensure the preservation of the official image of the office.
  • Conducts in-dept research/analysis to gather comprehensive information for driving quality initiative.
  • Performs related work as required.
  • Ability to perform duties according to assigned rosters or plans that can be formulated in times of authorized service exigencies.
  • Ability to use the relevant computer applications related to job functions.

 

Required Qualifications, Training and Experience:

  • The incumbent is required to possess an Associate Degree in Administrative (Professional) Office Management/Administrative Professional Secretary (APS) or an equivalent combination of training and experience.
  • Advanced certification in Typewriting and Proficiency in Excel and Microsoft.
  • At least three (3) years experience in a related field.
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