Administrative Assistant

KEY RESPONSIBILITIES:

• Represents the organization positively and professionally to external parties. ensuring that the ICT Authority is well-represented;
• Maintains an electronic calendar/system of the Authority’s critical activities. .
• Creates and maintains databases; an up-to-date manual/electronic Records Management system.
• Effects logistical arrangements for meetings to include, technology, equipment, and refreshments.
• Arranges and attends meetings; records and prepares Minutes of meetings.
• Receives and processes all mails, queries and concerns routed to the Branch.
• Maintains a schedule of appointments, reschedules appointments

REQUIREMENTS:

• Diploma/Associate Degree in Administration/Public Sector Management/Business Administration or equivalent qualification from a recognized tertiary institution
• A minimum of two (2) years related experience.
• Successful completion of the prescribed Office Professional Training Course at the Management Institute for National Development (MIND) or its equivalent.

DESIRED COMPETENCIES:

• Excellent written and oral communication skills
• Excellent organizational skills
• Excellent team spirit
• Good problem-solving abilities
• Good time management skills
• Detail oriented
• Customer and quality focus
• Proficient in MS Office Suite
• Knowledge of record-keeping
• Knowledge of event planning

The candidate who has certification or experience in public procurement would have a distinct advantage.

We thank all applicants for their interest in this career opportunity. Kindly note, however, that only shortlisted candidates will be contacted.