Administrative Assistant (GMG/AM 2)

KEY OUTPUTS:

• Records and filing system maintained 
• Logbooks and other technical records maintained 
• Agenda and minutes of meeting recorded, prepared and distributed 
• Letters, memoranda and other correspondence prepared 
• Incoming and outgoing correspondence managed 
• Stationery and office supplies ordered and managed 
• Confidentiality maintained 
• Administrative and Secretarial duties performed 

Required Competencies:

• Proficiency in minute-taking and report writing 
• Proficiency in keyboarding skills 
• Proficiency in the relevant software applications 
• Proficiency in typewriting with speed of 40-45 w.p.m. 
• Knowledge of the operations of Government/Ministry’s policies and procedures
• Advanced word and excel processing skills 
• Good Interpersonal and people management skills. 
• Ability to multitask and prioritize. 
• Effectively manage interpersonal communication & relationship 
• Excellent knowledge of Records Management and Office Procedures 
• Excellent Time management and organizational skills 
• Ability to work under pressure and meet deadlines 

MINIMUM REQUIRED EDUCATION AND EXPERIENCE

• Diploma in Public Administration or Business Administration or Management Studies.
• Graduation from an accredited School of Secretariat Studies with proficiency in typewriting at a speed of 50-55 words per minute and shorthand at 100-120 words per minute.
• Training in the use of a variety of software applications. 
• Two (2) years’ experience in a comparable working environment. 

OR 

• CXC or GCE O’ Level English Language or equivalent 
• Proficiency in typewriting at a speed of 40-45 words per minute 
• Successful completion of the prescribed Office Professional Training Course at the Management Institute for National Development (MIND) 

OR 

• CXC or GCE O’ Level English Language 
• Proficiency in typewriting at a speed of 40-45 words per minute 
• Training in word processing and spreadsheet applications 
• Graduated from an accredited Secretarial School 
• At least three (3) years’ experience in the field.

We thank all applicants for their interest; however, please note that only short-listed candidates will be contacted.