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Administrative Assistant - Savanna-La-Mar Regional Office

Date Posted
30th July 2017
Reference
VAC-26493
Sector
Secretarial, Administrative & Clerical
Job Type
Permanent
Location
Savanna-La-Mar
Salary
Not Disclosed

Job Summary

The Registrar General's Department, an Executive Agency, the sole repository of records in Jamaica, invites applications from suitably qualified persons for the following position Administrative Assistant - Savanna-La-Mar Regional Office.

Job Description

Reporting to the Regional Manager, the incumbent has the responsibility to provide administrative support to the Regional Manager and the staff of the Regional Office to facilitate the achievement of the objectives and functions of the Office.


Main Responsibilities

  • Prepare agendas and take minutes of meetings 
  • Processes incoming correspondence 
  • Receives, make or screen telephone calls as required 
  • Makes and confirm appointments on behalf of the staff and follow up when necessary
  • Assista in the gathering of data and the production of weekly/monthly regional reports 
  • To requisition stationery supplies 
  • Monitors service on all contracts for utilities, janitorial, security, courier etc 
  • To log and monitor movement of courier bag 
  • To maintain leave of absence forms and attendance register 
  • Maintains leave of absence forms and attendance register 
  • Drafts documents example Deed Poll 
  • Coordinates Registry Weddings 
  • To develop and maintain an efficient filing system


Qualification and Experience

  • Four (4) GCE O'level /CXC subjects including English Language & Mathematics or Accounts 
  • Certificate in Management Studies, Public Administration or equivalent qualification/training

or

  • Diploma from a recognised secretarial institution/ Certified Professional Secretary/Certified Administrative Professional 
  • Two (2) year's related work experience 
  • Excellent decision making and problem solving skills 
  • Strong attention to detail 
  • Excellent oral and written communication skills 
  • Must possess a high level of integrity 
  • Must possess excellent human relations skills


Salary Range: $1,015,829.78 - $1,204,987.73 per annum


We thank all applicants for their expressions of interest. However, only shortlisted candidates will be contacted.

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