Assistant Transport Officer (GMG/AM 3)

Job Purpose

The Assistant Transport Officer is responsible for assisting the Transportation Manager in the oversight and maintenance of the fleet of vehicles for the Ministry. 

The Assistant Transport Officer will work closely with the Transport Manager, to ensure safe, effective, efficient and responsive service delivery within the Ministry 

Key Responsibilities

Technical /Professional: 

• Recommends route maps to ensure efficiency in the mail delivery process;
• Assists in the maintenance of Daily Assignment Log Book and Defects Log Book;
• Assists in the maintenance of vehicle records, including Registration Certificates, 
• Certificates of Fitness, Insurance Policies, Inspection Schedules/Service Schedule;
• Keeps track of Maintenance Schedules for vehicles and initiates procedures to have the vehicles serviced in a timely manner; 
• Assists the Transport Manager with ongoing orientation, training and evaluation of Drivers, and reports any concerns to the Manager, for necessary action; 
• Provides input to the development and implementation of transport policies and strategies to improve operations; 
• Assists in the management of reporting and investigation of vehicles involved in accidents;
• Advises the Transport Manager of malfunctioning vehicles; 
• Assists in fuel management; 

Management/Administrative: 

• Manages the operations of the Unit during the absence of the Transport Manager;
• Assists in the preparation of quarterly Motor Vehicle Operational Efficiency Reports (fuel and mileage); 
• Participates in the formulation/development of the Strategic/Corporate Plans and Budget for the Unit; 
• Assists in the preparation of Operational and Work Plans for the Unit;
• Participates in monthly, quarterly, annual performance review and reporting meetings for the Unit/Division; 
• Ensures that staff is aware of and adheres to the policies, procedures and regulations which guides the operations of the Ministry, Division and the Unit; 
• Assists in the preparation Highway Toll reports and assists in the preparation of payment for Toll Accounts. 

Required Knowledge, Skills and Competencies

Core: 

• Good interpersonal skills 
• Good oral and written communication skills 
• Good planning and organizing skills 
• Teamwork 
• Sound integrity 
• Ability to use initiative 
• Customer and quality focus 
• Ability to remain calm and courteous in all conditions 

Technical: 

• Be aware of the Government of Jamaica Transport legislation and procedures to ensure compliance 
• Mechanical knowledge 
• Operational knowledge of policies and procedures in relation to the transportation function
• Knowledge of the Unit’s/Division’s administrative policies and procedures
• Computer skills with knowledge of Microsoft Office Suite 
• Sound knowledge of data and record keeping 

Minimum Required Qualification and Experience

• Associate Degree in Business/Public Administration or equivalent from an accredited Institution; 
• Three (3) years’ experience in a similar position in the Public or Private Sector. 

Special Conditions Associated with the Job

• Will be required to work beyond normal working hours, whenever the need arises;
• May be required to work on weekends; 
• Must have a valid Driver’s Licence.

Please note that only shortlisted applicants will be contacted.