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Consortium Coordinator - Child Protection

Date Posted
31st January 2018
Reference
CCCP / HAI
Sector
Consulting & Project Management, Humanitarian
Job Type
Contract
Location
Port-au-Prince
Salary
Not Disclosed

Job Summary

ACTED invites applications for the posts of Consortium Coordinator - Child Protection on a 12 months contractual basis.

Job Description

1. Representation
a) Protect and promote the vision, mission and interests of the consortium partners vis-à-vis external actors. 
b) Represent the consortium in front of donors and government authorities by contacting them. 
c) Attend meetings of the government, the United Nations, donors and present the ongoing activities of the consortium. 
d) Ensure consortium visibility among humanitarian, donor and government actors throughout the project. 
e) Effectively manage coordination with other actors (UN, NGOs) operating in the same sector.
f) Ensure the continuity of the consortium's public relations activities, including formal presentations, media reports, project-specific updates and regional reports, and document the consortium's media publications. 
g) Supervise the consortium's communication operations, including media visits, photo reports, videos, etc. 
h) Conduct the evaluation and dissemination of the positioning sheets, statements, report and publications on the consortium's humanitarian commitments and pleas. 

2. Internal Coordination
a) Effectively manage the partnerships between the different actors of the consortium to ensure a harmonious collaboration.
b) Ensure regular and transparent / open communication between the different partners of the consortium. 
c) Communicate regularly with the consortium country directors on project activities. 
d) Define and chair regularly (ex: monthly, quarterly) meetings of the consortium steering committees to discuss programs and financial results, and share minutes and minutes of action points. 
e) Perform weekly inventories with the key actors of the consortium. 
f) Support the development and management of a coherent consortium strategy with all partners.
g) Promote the harmonization of approaches and methodologies of all consortium partners by developing and evaluating the use of common tools, as well as by creating opportunities for experience sharing and learning. 
h) Coordinate the development of all technical tools related to the consortium project (ToRs for consultants and evaluators, ad hoc reports, capitalization report ...). 

3. Management of project cycles 
3.1. Project Planning
a) Define project implementation methods and methodologies (including but not limited to technical specifications, identification and registration of beneficiaries, distribution and awareness). 
b) Organize kick-off and closure meetings.
c) With project consortia project managers, plan the different stages of project implementation and set priorities by organizing activities and resources to achieve project objectives. 

3.2. Project Implementation Monitoring
a) Oversee and control the work of the consortium and local partners, ensuring that technical qualities and standards are known and respected during the implementation of projects. 
b) Assist Project Managers of each partner in the implementation of each aspect of the project. 
c) Regularly monitor work plans, identify and prevent any delays in a timely and effective manner.
d) Monitor project implementation, budget burn rates, and complete project completion on time. 

3.3. Project Quality Control
a) Periodically conduct field visits to validate progress reports, identify issues and barriers to be clarified during the Consortium team management meetings, and make recommendations for project improvement. 
b) Ensure that project progress is effectively assessed through regular data collection, indicator and activity analyzes, and documented with true verified sources. 
c) Advise consortium project managers to grant implementation of projects with results of evaluations and audits.
a) Advising and assisting revisions of projects conducted by internal and external audits and evaluation teams. 
b) Coordinate and implement a program capitalization system in collaboration with each focal point of each consortium partner. 
3.4. Grant Management
a) Ensure that contractual obligations are met in terms of the expected results of the project. 
b) Ensure that activities are implemented according to the agreement of donors and partners. 
c) Ensure that donor rules and procedures are understood and respected by all stakeholders, share information and conduct training as necessary on consortium management systems and processes.
d) Develop a report schedule that is accepted by all members of the consortium. 
e) Reporting to all consortium members in agreement with the donors and ensuring that ACTED's requests are respected by all and in a timely manner. 
f) Collect and consolidate the narrative reports of consortium members to donors. 
g) Prepare documentation for any project modifications, including budget revisions, amendments or extensions. Ensure that such changes are made in close collaboration with the consortium partners. 
h) In collaboration with the Country Finance Manager, manage and negotiate all budget changes, in accordance with ACTED's donor and HQ criteria.

 

Qualifications

  • At least two years of field experience in program management and coordination, preferably on an emergency project and / or in a crisis context 
  • Experience in the field of Child Protection 
  • Excellent oral and written expression (writing and proofreading) reporting in short time) 
  • Appreciated logistics experience Team management experience 
  • Ability to work under pressure, within short timeframes 
  • Ability to adapt to a fluctuating security environment (experience in a much needed crisis area) 
  • Ability to work from independently 
  • Strong ability to work in an intercultural context

 

Terms

  • Salary defined according to the salary scale ACTED 
  • Allowance of living expenses of 300 USD 
  • Housing and food supported by ACTED: Accommodation in guesthouse or housing allowance (according to the duration of the contract and the country) 
  • Airline tickets taken supported by ACTED 
  • Social security, mutual and repatriation supported by ACTED

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