The incumbent will:
- Direct and record accurate transactions and ensure that complete and timely Financial Statements are prepared;
- Monitor and control the Financial Accounting Operations of the Agency;
- Design, implement, supervise and review Financial Accounting System to ensure compliance with the Financial Administration and Auditing (FAA) Act and Financial Systems and instructions established by the Ministry of Finance and the Public Service;
- Exercise budgetary and financial control of the Agency.
- Provides accountability control and validation of all expenditure undertaken for Jamaica Customs by:
o Managing the maintenance of Payroll Records and systems to ensure accuracy completeness and compliance by:
- Reviewing and authorizing the fortnightly and monthly payroll summary to ensure the payments, year to date balances and deductions are accurate
- Submitting Annual and Monthly Returns to the relevant Statutory Organizations
- Ensuring timely payment of Statutory and Non-Statutory deductions to the relevant Organizations;
- Managing the operations of Overtime Billing and Receivables to include:
- Generating C20 Forms for Agents, namely Shipping Companies and Airlines, to review and sign in agreement to hours worked by Custom Officers
- Collecting receipts from Agents and making payment disbursements to staff
- Monitoring the receivables from Agents to ensure the timely compensation of staff, to ensure that they are not unduly out of pocket;
- Instituting and maintaining a carefully planned system of financial reporting to ensure that management is kept fully informed on the progress being made towards achieving financial objectives in accordance with the budgetary projections;
- Ensuring that the Financial and Accounting activities of the Payments and Salaries Units are carried out within:-
- The provisions of the FAA Act and Regulations, and, with relevant instructions issued by the Ministry of Finance and Public Service
- The guidelines of the Custom Administration and International Trade Practices that may be implemented from time to time
- The overall policies, objectives and planned programmes of the Jamaica Customs Agency, and, by extension, within the broad ambit of the Department’s Mission Statement, Strategies and Objectives.
- Exercises control of Financial Management of the Jamaica Customs Agency and expenditures and ensures the proper recording and reporting on all expenses incurred and related payments by:
- Ensuring the accuracy and completeness of transactions posted to the Financial system;
- Maintaining appropriate, approved and up-to-date Financial and Accounting Records in accordance with sound Accounting practices and within the provisions of the FAA Act;
- Reviewing Financial Data and ensuring the accurate and timely generation of Financial Statements and Annual Financial Reports for reporting at prescribed intervals to Jamaica Customs senior executives, the Ministry of Finance and Public Service and other related Agencies;
- Monitoring the operations of accounting related functions of the Jamaica Customs Department.
- Establishes short and long term policies and objectives of the Unit, ensuring that these are clearly understood by staff members;
- Reviews reports submitted by Unit Heads, thereby comparing progress Unit against planned objectives and making changes plan or in the allocation of resources;
- Reviews reports by the Internal Audit and Auditor General and implements accepted actionable recommendations to correct reported deficiencies;
- Provides accurate Audit schedules and updates monthly;
- Reviews and authorizes postings to the ledgers.
- Manages and controls the work and staff of the Accounting Operations Branch by: o Formulating and implementing strategies for achieving Unit objectives;
o Establishing short and long-term objectives for the Branch and making those objectives known to the staff;
o Preparing and submitting Monthly Progress/Status Reports on the performance of the Branch;
o Participating in the promotion, placement, training and disciplining of staff, including:
- Recommending staff for promotion and reassignments
- Arranging for appropriate training for members of staff
- Recommending disciplinary action for members of staff;
- Convening regular staff meetings to discuss the work of the Unit, review progress towards achievement of set objectives and discuss and solve problems.
- Establishes and maintains appropriate preventative maintenance procedures in relation to valuable capital equipment and monitoring performance to ensure that these procedures are carried out;
- Perform any other related duties as may be assigned.
Required Knowledge, Skills and Competencies
- Excellent Staff Management and Performance Management skills
- Excellent Financial Management and Supervisory skills and techniques
- Excellent Quantitative and Qualitative, Analytical and Problem Solving skills
- Excellent Oral and Written Communication skills
- Strong Organizational and Co-ordination skills
- Good Time Management skills
- Expert knowledge of Accounting principles and practices
- Expert knowledge of the FAA Act
- Comprehensive knowledge of the Government Tax laws and policies
- Knowledge of Jamaica Customs Agency’s business activities
- Working knowledge of the Customs Act and Regulations and related legislation
- Working knowledge of the relevant computer systems and applications (MYHR+, ACCPAC)
Minimum Required Qualification and Experience
- Masters Degree in Accounting or Management (with an Accounting Major) or equivalent qualification and membership of a recognized professional Accounting body like ACCA, etc., with at least six (6) years’ experience in a managerial Accounting position;
- Bachelors Degree in Accounting or Management (with an Accounting Major) or equivalent qualification and membership of a recognized professional Accounting body like ACCA, ICAJ etc., with at least ten (10) years’ experience in a managerial Accounting position;
- Supervisory Management training and experience;
- Specialized knowledge of and training in Government Accounting policies, procedures and practices;
- Experience at the senior level in Financial Management of a complex organization.
Special Conditions Associated with the Job
- Work will be conducted in an Office outfitted with standard Office equipment and specialized software. The environment is fast paced with on-going interactions with critical Stakeholders and meeting tight deadlines which will result in high degrees of pressure, on occasions;
- Some travelling required (40%) on a regular basis to conduct site visits at Operational Units island wide;
- May be required to represent JCA at both Local and International Meetings to discuss Financial Operations and Revenue collection activities.
Salary range $3,821,627 - $4,585,952 per annum and any allowance(s) attached to the post.
Please note that only short listed applicants will be contacted.