Director Resource Mobilisation And Technical Assistance (RMTA)

Organisation
The CARICOM Secretariat
Reference
VAC-35809
Contract Type
Full-Time
Industries
Government & Public Sector, Management
Location
Guyana
Salary
Competitive Salary
Date Posted
10/09/2020
Expiry Date
25/09/2020
Applications are invited from interested and suitably qualified nationals of CARICOM Member States and Associate Members of the Caribbean Community to fill the abovementioned position in the Caribbean Community Secretariat.
 

FUNCTIONS OF THE POST

Under the direction of the Deputy Secretary-General the incumbent is responsible for directing the external resource mobilisation programme and controlling the planning and delivery of the associated projects, in accordance with best practice and the terms of the agreements reached with International Development Partners. The incumbent also ensures the coordination of technical assistance to Member States offered through the Secretariat.

 

QUALIFICATIONS AND EXPERIENCE

Candidates should possess a Master’s Degree in Business Management or Public Administration or a related field, plus ten (10) years’ relevant experience which includes:

  • At least five years working in a management role with responsibility for the department’s workplans, scheduling, budgeting and performance management of the team.
  • At least five years mobilising resources with development partners active in the Caribbean.
  • At least five years overseeing or managing a portfolio of results-based projects of varying complexity.
  • At least 3 years in a role which required working closely with executive and board/ministerial stakeholders.

In addition, the incumbent should have specialised qualifications or training in:

  • Results-based Project Management
  • Fundraising/Resource Mobilisation
  • Negotiation

It is desirable if the applicant has specialised qualifications or training in Risk management and Reporting.

It is desirable if the incumbent has:

  • Experience with Economic Integration or Development Economics
  • Experience with MS Office, Project, Teams and SharePoint.
  • Experience with WorkFront™

The experience should be gained at one or more of the following types of organizations.

  • Regional or International Organisation
  • Multi-national/Donor Organisation
  • A Public Sector Entity (Ministries/Statutory bodies)
  • A Large Private Sector Organisation
  • Institutions whose core business is Development Planning

 

DUTIES AND RESPONSIBILITIES

Under the direction of the Deputy Secretary-General, the Director will be required to:

 Develop and Implement an external Resource Mobilisation Strategy and achieves the annual target for Donor Funding (within +/-5%)

Activities:

  1. DEVELOP and GAIN approval for a Resource Mobilisation Strategy to meet the needs of the Secretariat, Regional Institutions and where possible the Community, that is aligned to the Community Strategic Plan (CSP), the Secretariat’s Strategic Business Plan (SSBP) and the RBM System;< >IMPLEMENT the Resource Mobilisation Strategy, ensuring timely design and execution of donor conferences and other fundraising activities as needed;RESEARCH IDPs’ goals and make recommendations to EMC on the alignment and priority of the programmes and projects for which funding will be sought;MONITOR trends in the Community or Region and ADAPT fundraising strategies as necessary;ENSURE that opportunities are explored in Regional and local entities to establish a diversified and sustainable income base with a pipeline of potential IDPs for targeting that is aligned to the pipeline of projects;IDENTIFY, CULTIVATE and SOLICIT major donors. Liaise with and meet prospective donors and supporters on a continual basis to establish effective communications with them;ENSURE that all fundraising activities are monitored and evaluated in relation to the fundraising goals;NEGOTIATE grant contracts and funding agreements and ensure that they are supported by appropriate legal instruments that are authentically authorised;ENSURE that the commitments articulated in the grant agreements and contracts are fulfilled in a timely manner;WORK with Regional Institutions by providing support, validation and assistance in mobilising resources from external partners; andLIAISE with the Communications Department to ensure that publications and communications are developed to support fund raising activities and maximize public awareness and visibility of the work done through funding from donors and partners.

Ensure that all Secretariat projects are well-managed, efficient, timely and within budget (within +/-5%)

Activities:

  1. ESTABLISH a standard vision for the importance and the role of project management within the Secretariat;< >IMPLEMENT a consistent and integrated project management process throughout the Secretariat that is practical, efficient, effective and user-friendly;OVERSEE the Project Management Office with responsibility for standardising, measuring, controlling and continuously improving project management;PARTNER with the strategic planning team to identify the most strategic projects which should be included in the SSBP and annual Work Programme, and MAKE recommendations to EMC on the priority of the programmes and projects;COLLABORATE with the strategic implementation team to identify enterprise wide project management risks and to define and IMPLEMENT risk mitigating measures in alignment with the Secretariat’s risk register;ENSURE that proposals for funding are developed and that RMTA works with the CCS subject matter experts to complete project scoping, identification of baseline data, development of project schedules, budgets, procurement plans and project plans;ENSURE that project monitoring systems are functioning effectively and are aligned to the Secretariat’s RBM system;VET and DISSEMINATE meaningful reports which provide metrics and insights on the performance of the Secretariat’s projects and project management processes to ensure that projects are delivered to a high standard, within agreed timeframes and within budget; andENSURE that the competency, availability and performance of project resources is managed, and that technical support is provided to Project managers and Project Teams.

Deliver quality and timely technical assistance

Activities:

  1. CONDUCT Needs Assessments by receiving and reviewing technical assistance requests from Member States and Regional Institutions;< >COLLABORATE with other Directors and Programme Managers to determine where technical assistance may be delivered by the Secretariat to Member States and Regional Institutions;COORDINATE responses to requests for technical assistance from Member States including the provision of technical assistance using Secretariat resources; andCOLLABORATE with the procurement team to ensure a mechanism is in place for ready access to a range of consultancy services.

Manage the operations of RMTA, advancing work in core practice areas of resource mobilisation and project management

Activities:

  1. CONTRIBUTE to the preparation of the SSBP, ensuring that the Secretariat’s priorities and perspectives are integrated into RMTA;< >ENSURE that the annual Work Programme and budget for RMTA is developed, submitted, monitored and evaluated in accordance with the standards and timelines of the Secretariat;ENSURE that performance objectives are set and cascaded through the department in alignment with the department’s targets, service level and operational level agreements and provide meaningful feedback on individual and team performance;CONDUCT timely formal performance assessments, ANALYSE training needs, ENSURE that appropriate training and development is delivered and DEVELOP performance improvement plans where necessary;MANAGE the team’s engagement levels, ensuring that the team is provided with timely and relevant information and that they receive and provide support from/to other departments to achieve the Secretariat’s goals;ENSURE that well-defined procedures and processes are in place, continually reviewed to increase effectiveness and efficiency and updated based on current best practices, including process maps, templates and user manuals;DRAFT and SEEK approval for appropriate governance mechanisms to ensure the compliance of the Secretariat with the agreed processes and protocols, reporting on compliance to ensure appropriate notification, escalation, where necessary recommending action to enforce compliance where appropriate;PARTICIPATE in Senior Management Committee Meetings and CONTRIBUTE to its assigned tasks in a functional and individual capacity;SUPERVISE the department to ensure compliance with the Secretariat’s code of conduct, people policies, rules and core values; andENCOURAGE and generally support the development of a learning environment by developing the capacity of the team through coaching, training, individual development plans and the provision of expertise when team members encounter challenges.

In addition to the Results and Activities outlined above, the incumbent is expected to perform other related duties as assigned.

 

EMOLUMENTS AND BENEFITS

An attractive remuneration package will be offered.

 

EDUCATION GRANT

The Officer shall be eligible for the payment of an education grant in respect of children (including step-children and legally-adopted children) who require reasonable education facilities that are not available at the assigned duty station or whose education the Officer would not want to disrupt in relocating to take up this appointment.

The grant shall apply to children under the age of twenty-three years and shall not exceed seventy-five per cent of the cost of tuition (including text books), room and board up to a maximum total of EC$16,200.00 per year per child for a maximum of two children at any one time. The grant is payable for a maximum of five years.

 

SETTLEMENT GRANT

On assumption of duty in Guyana, the Officer shall be paid a settlement grant in respect of the staff member, his or her spouse and each eligible child or other approved dependent.  The number of dependents eligible for Settlement Grant shall not exceed six (6) persons.

 

RECRUITMENT AND APPOINTMENT

An Officer appointed to this post may be required to participate on the CARICOM Secretariat’s Defined Contribution Pension Plan, or on contract or on secondment from a Public Service or a statutory body of a Member State or approved regional organisation. It will be subject to such regulations, rules, orders and instructions as exist and as may be introduced from time to time in respect of service with the Secretariat.

An Officer recruited from outside the assigned duty station, on first appointment, will be provided economy class air passages by the most direct route for the Officer, spouse and children (provided they are below the age of eighteen years, unmarried and dependent on the Officer) and for such other dependents not exceeding two as may be approved by the   Secretary-General, provided that the number of children and other dependents does not exceed six (6) in all.

In addition to passages, the Officer will be granted the following transportation allowances:

  • ocean freight charges, including insurance, for shipping personal and household effects to Guyana, not exceeding 45.3 cubic meters, plus a motor car (if the Officer already owns one);
  • the cost of transporting baggage, personal and household effects from the home of the Officer to the place of embarkation and from the port of disembarkation to the place of residence in Guyana; and the cost of packing and crating personal and household effects.

 

LEAVE

The Officer will be eligible for the grant of vacation leave at the rate of thirty (30) working days a year and a leave grant after every twelve months of service in respect of the Officer, spouse and up to two dependent children.

 

PRIVILEGES AND IMMUNITIES

The Officer will be granted the privileges and immunities extended to officials of the Caribbean Community in accordance with Article 8 of the Community’s Headquarters Agreement with the Government of Guyana.

 

GROUP HEALTH AND LIFE AND ACCIDENT INSURANCE

Subject to your acceptance by the Secretariat’s insurance carrier, Sagicor Life Inc., the Officer will be required to participate in the Secretariat’s group health, life and accident insurance schemes. With respect to the health scheme, the Officer will contribute fifty per cent of the premium.  The life and accident insurance scheme is non-contributory.

 

SUPERANNUATION

An Officer appointed to this post will be required to participate in the Secretariat’s Defined Contribution Pension Plan and contribute 7 per cent of basic salary per month, while the Secretariat will contribute 13 percent of the Officer’s basic salary to the pension plan.  An officer appointed on contract shall, subject to his/her services being satisfactory and having completed at least six (6) months of the contractual term of employment be eligible for the payment of a gratuity.  The gratuity shall be at the rate of twenty per cent of the Officer’s basic salary, calculated for each day of completed service and shall be payable at the end of the Officer’s contractual period (including for this purpose any period of extension or approved leave).  Where the appointment is on secondment, the Secretariat will pay to the Officer’s substantive employer, over the period of secondment, a contribution not exceeding twenty-five per cent of the pensionable salary normally payable to the Officer by that employer so as to maintain the pensionable status of the Officer in the substantive employment.

 

APPLICATIONS

Interested candidates must create a profile by accessing the CARICOM Secretariat’s Employment Portal

 

The deadline for the submission of applications is 25 September 2020.  Notice expires at 5:49pm on Friday September 25th, 2020

 

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