Director Strategic Planning, Monitoring And Evaluation (SPM&E)

Organisation
The CARICOM Secretariat
Reference
VAC-35808
Contract Type
Full-Time
Industries
Consulting & Project Management, Management, Research, Monitoring & Evaluation
Location
Guyana
Salary
Competitive Salary
Date Posted
10/09/2020
Expiry Date
25/09/2020
Applications are invited from interested and suitably qualified nationals of CARICOM Member States and Associate Members of the Caribbean Community to fill the abovementioned position in the Caribbean Community Secretariat.
 

FUNCTIONS OF THE POST

The Director of Strategic Planning, Monitoring and Evaluation reports to the Deputy Secretary-General and leads the development of the long-term Community Strategic Plan. The incumbent establishes trustworthy relationships and works collaboratively with 15 Member States, 5 Associate Members, 17 Community Institutions and the employees of the CARICOM Secretariat to ensure a Community results-based, goal planning process is established. Through the analysis of the operating environment, emerging trends and opportunities, the incumbent will provide key insights and recommend strategic initiatives and projects. Additionally, the incumbent is responsible for coordinating the Work Planning processes within the Secretariat, overseeing the review of strategic and tactical department plans and reporting progress to the Executive Management Committee.

 

QUALIFICATIONS AND EXPERIENCE

Candidates should possess a Master’s Degree in Business Management, Public Administration, Organizational Development, Strategic Planning or a related field, plus ten (10) years’ relevant experience which includes:

  • At least five years working in a management role with responsibility for the department’s workplans, scheduling, budgeting and performance management of the team.
  • At least five years developing enterprise strategic plans and working to cascade them into strategic business plans, tactical and operational plans and annual objectives.
  • At least three years managing or developing and implementing results-based performance measurement frameworks.
  • At least 3 years in a role which required working closely with executive and board/ministerial stakeholders.

In addition, the incumbent should have specialised qualifications or training in:

  • Strategic, Tactical and Operational Planning/Public Policy
  • Results-based measurement, monitoring and data analysis

It is desirable if the incumbent has:

  • Experience with MS Office, Project, Teams and SharePoint.
  • Experience with WorkFront™
  • Specialised qualification and training in project management.
  • Specialised qualification and training in Risk Management and reporting.

The experience should be gained at one or more of the following types of organizations.

  • Regional or International Organisation
  • Multi-national/Donor Organisation
  • A Public Sector Entity (Ministries/Statutory bodies)
  • A Large Private Sector Organisation
  • Institutions whose core business is Development Planning

 

DUTIES AND RESPONSIBILITIES

Under the direction of the Deputy Secretary-General, the Director will be required to:

Thorough analysis of the operating environment, emerging trends and opportunities, to provide key insights and recommend strategic initiatives and projects.

Activities:

  1. COLLABORATE with internal and external stakeholders to implement a continuous situational analysis which covers the regional and international environment, as well as developments in the priority sectors for CARICOM;< >MANAGE the design, development and implementation of a Data Quality Assurance system to ensure the quality of data received;COLLATE research from multiple sources and distil it through data analytics down into meaningful insights and trends about developments and risks which can impact Regional Integration;MAINTAIN a database to track the progress made against the decisions of the CARICOM Organs by the Secretariat and the Community Institutions;CONDUCT Blue Sky Think Tanks to generate ideas, CONDUCT problem and risk analysis and develop ground-breaking solutions and approaches;CONDUCT consultations with Member States, Institutions, Private Sector and other special groups to review proposed strategies, priorities, solutions and approaches;DEVELOP models that clearly articulate the thinking behind the work of the Community and the Secretariat, as well as the cost-benefit of the work to the Member States;IDENTIFY and CLASSIFY stakeholders and design participation strategies; andCOLLABORATE with key stakeholders to prepare and publish POVs (points of view) with supporting evidence to promote thought leadership.

Lead the development, monitoring and evaluation of the long-term Community Strategic Plan and ensure a Community results-based goal planning process is established.

Activities:

  1. LEAD the development/revision and preparation of the Community’s Strategic Plan (CSP);< >BE an advocate across the Community for an integrated Community strategic planning process to address Community needs by establishing trustworthy relationships and liaising with Member States and Community Institutions’ planning teams;SUPPORT the alignment of Member States and Community Institutions’ Strategic Business Plans to the CSP;DEVELOP logic models, theories of change, results chains, performance measurement frameworks (PMF) to support the results based CSP;ASSIST EMC with determining the Community’s risk tolerance and appetite;ENHANCE/REVISE the database (Work Front) used to support the CSP;TRACK, MONITOR, EVALUATE and REPORT on the progress against the CSP and customer satisfaction annually, making recommendations for plan adjustments, considering risks as needed to achieve the intended outcomes;EVALUATE the progress against the CSP in relation to the decisions of the Organs of the Community and the programmes implemented by the CARICOM Secretariat; andDRAFT, and COORDINATE the development of a wide variety of documents for communication about the CSP and the progress made for internal and external stakeholders (e.g. EMC, IDPs, Member States), and deliver presentations and briefings as required.

Develop, monitor and evaluate the medium-term Secretariat Strategic Business Plan aligned to the Community Strategy and contribute to the development of the Work Programme (WP).

Activities:

  1. LEAD the development/revision and preparation of the Secretariat’s Strategic Business Plan (SSBP) and the supporting performance measurement framework (PMF);< >ASSIST EMC with determining the Secretariat’s risk tolerance and appetite;TRACK, MONITOR, EVALUATE and REPORT on the progress against the SSBP annually, making recommendations to EMC for plan adjustments as needed to achieve the intended outcomes;DRAFT, and COORDINATE the development of a wide variety of documents for communication about the SSBP and the progress made for internal and external stakeholders (e.g. EMC, SMC, IDPs, CCA), and deliver presentations and briefings as required;Further embed, MONITOR, and IMPROVE the results-based strategic planning approach within the Secretariat by cascading the Secretariat’s strategic objectives into tactical plans for departments and the annual Work Programme (WP);COORDINATE the development of the annual Work Programme providing recommendations on the prioritisation of programmes and projects as well as the desired outcomes;ASSIST WITH, and ADVISE ON, the development of logic models and performance measurement systems to facilitate the monitoring of the implementation of the WP and project activities, the utilisation of financial and other resources, and the tracking of progress towards the achievement of output and outcome indicators;OVERSEE the monitoring, evaluation and reporting on the progress of the WP and its associated risks and challenges, making recommendations to strengthen programme/project design, plans, implementation and delivery, considering risks; andLIAISE with the Finance department to align budget projections with the SSBP and WP and to make presentations to the CARICOM Committee of Ambassadors (CCA), Budget Committee and Community Council.

Manage the operations of SPME, advancing work in core practice areas of Strategy & Strategic Implementation.

Activities:

  1. OVERSEE the daily operations of the Strategic Planning, Monitoring & Evaluation (SPME) department;< >PREPARE the Work Programme and budget for the department in collaboration with its team members and set team and individual performance targets;MANAGE the team’s engagement levels, ensuring that the team is provided with timely and relevant information and that they receive and provide support from/to other departments to achieve the Secretariat’s goals;COACH and MENTOR direct reports, and high performers;ENSURE that performance objectives are set and cascaded through the department in alignment with the department’s targets, service level and operational level agreements, and provide meaningful feedback on individual and team performance;CONDUCT timely formal performance assessments, ANALYSE training needs, ENSURE that appropriate training and development is delivered and DEVELOP performance improvement plans where necessary;ENCOURAGE and generally support the development of a learning environment by developing the capacity of the team through coaching, training, individual development plans and the provision of expertise when team members encounter challenges;PARTICIPATE in Senior Management Committee Meetings and contribute to its assigned tasks in a functional and individual capacity; andSUPERVISE the department to ensure compliance with the Secretariat’s code of   conduct, people policies, rules and core values.

In addition to the Activities outlined above, the incumbent is expected to perform other related duties as assigned.

 

EMOLUMENTS AND BENEFITS

An attractive remuneration package will be offered.

 

EDUCATION GRANT

The Officer shall be eligible for the payment of an education grant in respect of children (including step-children and legally-adopted children) who require reasonable education facilities that are not available at the assigned duty station or whose education the Officer would not want to disrupt in relocating to take up this appointment.

The grant shall apply to children under the age of twenty-three years and shall not exceed seventy-five per cent of the cost of tuition (including text books), room and board up to a maximum total of EC$16,200.00 per year per child for a maximum of two children at any one time. The grant is payable for a maximum of five years.

 

SETTLEMENT GRANT

On assumption of duty in Guyana, the Officer shall be paid a settlement grant in respect of the staff member, his or her spouse and each eligible child or other approved dependent.  The number of dependents eligible for Settlement Grant shall not exceed six (6) persons.

 

RECRUITMENT AND APPOINTMENT

An Officer appointed to this post may be required to participate on the CARICOM Secretariat’s Defined Contribution Pension Plan, or on contract or on secondment from a Public Service or a statutory body of a Member State or approved regional organisation. It will be subject to such regulations, rules, orders and instructions as exist and as may be introduced from time to time in respect of service with the Secretariat.

An Officer recruited from outside the assigned duty station, on first appointment, will be provided economy class air passages by the most direct route for the Officer, spouse and children (provided they are below the age of eighteen years, unmarried and dependent on the Officer) and for such other dependents not exceeding two as may be approved by the  Secretary-General, provided that the number of children and other dependents does not exceed six (6) in all.

In addition to passages, the Officer will be granted the following transportation allowances:

  • ocean freight charges, including insurance, for shipping personal and household effects to Guyana, not exceeding 45.3 cubic meters, plus a motor car (if the Officer already owns one);
  • the cost of transporting baggage, personal and household effects from the home of the Officer to the place of embarkation and from the port of disembarkation to the place of residence in Guyana; and the cost of packing and crating personal and household effects.

 

LEAVE

The Officer will be eligible for the grant of vacation leave at the rate of thirty (30) working days a year and a leave grant after every twelve months of service in respect of the Officer, spouse and up to two dependent children.

 

PRIVILEGES AND IMMUNITIES

The Officer will be granted the privileges and immunities extended to officials of the Caribbean Community in accordance with Article 8 of the Community’s Headquarters Agreement with the Government of Guyana.

 

GROUP HEALTH AND LIFE AND ACCIDENT INSURANCE

Subject to your acceptance by the Secretariat’s insurance carrier, Sagicor Life Inc., the Officer will be required to participate in the Secretariat’s group health, life and accident insurance schemes. With respect to the health scheme, the Officer will contribute fifty per cent of the premium.  The life and accident insurance scheme is non-contributory.

 

SUPERANNUATION

An Officer appointed to this post will be required to participate in the Secretariat’s Defined Contribution Pension Plan and contribute 7 per cent of basic salary per month, while the Secretariat will contribute 13 percent of the Officer’s basic salary to the pension plan.  An officer appointed on contract shall, subject to his/her services being satisfactory and having completed at least six (6) months of the contractual term of employment be eligible for the payment of a gratuity.  The gratuity shall be at the rate of twenty per cent of the Officer’s basic salary, calculated for each day of completed service and shall be payable at the end of the Officer’s contractual period (including for this purpose any period of extension or approved leave).  Where the appointment is on secondment, the Secretariat will pay to the Officer’s substantive employer, over the period of secondment, a contribution not exceeding twenty-five per cent of the pensionable salary normally payable to the Officer by that employer so as to maintain the pensionable status of the Officer in the substantive employment.

 

APPLICATIONS

Interested candidates must create a profile by accessing the CARICOM Secretariat’s Employment Portal

 

The deadline for the submission of applications is 25 September 2020.  Notice expires at 4:30pm on Friday September 25th, 2020

 

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