Document Management Administrator

Organisation
National Land Agency
Reference
VAC-35858
Contract Type
Full-Time
Industries
Library & Records Management
Location
Kingston
Salary
Competitive Salary
Date Posted
16/09/2020
Expiry Date
06/10/2020
Applications are invited from suitably qualified candidates to fill the vacant post of Document Management Administrator within the Corporate Services Division, National Land Agency.
 
Job Purpose

To provide support in terms of managing records in central registries and to develop and maintain appropriate systems in support of records movement, maintenance, retentionand disposition.

 

Key Responsibility Areas:

Management/Administrative Responsibilities

  • Provides leadership through example and sharing of knowledge/skill
  • Assists with the development and delivery of training for Registry staff in the section
  • Prepares reports as requested

Technical /Professional Responsibilities

  • Examines and evaluates records management systems to assist with the development of new systems or improve existing methods for the efficient handling, protecting and disposing of official records and information
  • Assists with the review and documentation of records management policies and procedures
  • Works with the Information Governance Specialist to develop and maintain policies, plans, standards and procedures to control each type of applicable record, document and data item in conformance with established Records Management Standards
  • Assists with the development of a Records Management and Disaster Prevention and Recovery Manual
  • Evaluates findings and recommends changes or modifications in procedures, utilizing knowledge of functions of operating units, referencing systems and filing methods
  • Establishes and maintains a system for processing incoming and outgoing documents/correspondences to and from relevant Registries
  • Assists with provision of information related to queries under the Access to Information Act
  • Liaises with the Post Office for the maintenance of franking machines

 

Required Competencies

The post-holder will be able to demonstrate:

  • Excellent interpersonal skills
  • Excellent planning and organizing skills
  • Strong analytical and problem solving skills
  • Excellent knowledge of records management practices
  • Knowledge of information governance standards and practices
  • Attention to detail and high level of accuracy
  • High level of technical expertise in relation to the components of an effective records management Programme and information literacy skills
  • Ability to communicate at all levels
  • Competence in the use of relevant computer software

 

Minimum required Education and Experience

  • Bachelor of Science degree in Library and Information Studies, Business Administration, Public Administration, Management Studies or equivalent qualification
  • Training in Records Management or Information Governance would be a distinct asset
  • At least two (2) years’ experience in a records management environment

 

Remuneration Package:

  • Salary Range: $1,892,725 - $2,032,449 p.a.

Please note: there is no travelling attached to the Document Management Administrator post.

 

 

We appreciate all responses but only shortlisted applicants will be contacted.

 

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