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Executive Assistant

Date Posted
9th April 2017
Reference
VAC-25493
Sector
Secretarial, Administrative & Clerical
Job Type
Permanent
Location
Kingston
Salary
Not Disclosed

Job Summary

Applications are invited from suitably qualified individuals for the position of Executive Assistant.

Job Description

Qualification and Experience

  • Diploma in Secretarial Studies from a recognized tertiary institution
  • Certified Professional Secretary (CPS) designation
  • First Degree  in Management, Public Administration or equivalent would be an asset
  • A minimum of three years in a supervisory or management capacity
     

Skills requirement/Key competencies

  • Strong decision making and problem solving skills
  • Excellent minute taking, word processing  and report writing skills
  • Highly developed competence  in Microsoft Office Suite
  • Excellent communication  and interpersonal skills


Principal Functions/Responsibilities

  • Reports to the CEO on all  administrative matters for the Executive Office
  • Supervise administrative and support staff assigned
  • Draft Cabinet Submissions
  • Follow up on Cabinet Submissions and disseminate decisions to respective officers
  • Prepare annual updates on Cabinet Decisions; prepare presentations for the CEO
  • Manage and maintain confidential files, as well as external Board Meeting Files
  • Establish and maintain filing and records management system for the office.
  • Plan and arrange for internal and external meetings, Retreats etc.
  • Prepare travel arrangement and travel itinerary for CEO, visiting Missions and or delegations
  • Record minutes of meetings and prepare reports from meetings or from documents
  • Attend internal and external meetings
  • Conduct research on assigned subjects; collate monthly and special reports
  • Provide reminders and advice on priorities and matters requiring urgent attention
  • Manage the CEO’s diary
  • Prioritize documents, letters, calls and visitors needing attention/response


Only short listed applicants will be contacted and we thank all applicants in advance.

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