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Executive Secretary 1 (OPS/SS 4)

Date Posted
10th January 2018
Reference
VAC-27876
Sector
Secretarial, Administrative & Clerical
Job Type
Permanent
Location
Kingston
Salary
Not Disclosed

Job Summary

Under the direction of the National Librarian/CEO, the Executive Secretary 1 (OS/SS 4) provides secretarial and administrative support to the office of the National Librarian/CEO to ensure the smooth operation of the Executive Office.

Job Description

Key Responsibilities

  • Provides administrative support for the National Librarian;
  • Establishes, supervises and maintains an appropriate filing system for the recording and easy retrieval of information;
  • Prepares reports, correspondences, memoranda, forms, agendas etc., proof reads documents for accuracy, completeness and conformity with established formats;
  • Co-ordinates activities for a variety of meetings; attends meetings and prepares Minutes;
  • Makes arrangements for local and overseas travel and submits request to the appropriate authority;
  • Assists in the preparation of Strategic and Operational Plans;
  • Maintains an appropriate system to control and safeguard confidential documents, files and reports;
  • Develops and monitors calendar for meetings, appointments, assignments and events for National Librarian.

 

Required Knowledge, Skills and Competencies

  • Excellent knowledge of Office Practices and Procedures
  • Proficient in the use of relevant computer applications
  • Excellent oral and written communication skills
  • Excellent interpersonal and Customer Service skills
  • Ability to work on own initiative
  • Ability to work under pressure and meet deadlines
  • Professional attitude and confidentiality
  • Good time management and organizing skills

 

Minimum Required Qualification and Experience

  • Certified Professional Secretary (CPS/CAP) Designation and English Language at CXC or equivalent level;
  • At least five (5) years providing support at the executive level plus the appropriate Administrative Management programme at the Management Institute for National Development, or a combination of related training and experience.

 

Special Condition Associated with the Job

  • May be required to work outside of normal working hours from time to time to include weekends.

 

Salary range $954,390 – $1,134,470 per annum.

 

Please note that only short listed applicants will be contacted.

 

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