The Caribbean's Premier Career Network
Finance and Administration Officer, Human and Social Development
Applications are invited from interested and suitably qualified nationals of Caribbean Community (CARICOM) Member States and Associate Members of the Caribbean Community to fill the abovementioned position in the Caribbean Community Secretariat with assigned duty station in Guyana.
2. FUNCTIONS OF THE POST
Under the direction of Coordinator, Health and Human Development the incumbent is responsible for providing administrative and financial support for the effective and efficient execution of the Drug Demand Reduction and the Crime Prevention Projects funded under the 10th EDF:
3. QUALIFICATIONS AND EXPERIENCE
Candidates should possess a Bachelor’s degree in Management or Accounting or related disciplines plus at least five (5) years of relevant and equivalent level experience gained from working in one or more of the following:
- A regional organisation.
- An international organisation.
- A government agency.
- A multinational corporation.
- A national/regional private sector organisation or non-Governmental organization (NGO).
Specialised training and good working knowledge in:
- Time Management
- Team building
- Effective verbal and written communication
- Project Management
- IT applications for office administration (MS Office, basic accounting applications etc.)
- Events Planning and Management
- Human Relations and Customer Service
- Records Management
4. DUTIES AND RESPONSIBILITIES
Under the direction of the Coordinator, Health and Human Development the Finance and Administration Officer will be required to:
- DRAFT inputs for briefs, reports and presentations and correspondence as directed by the Coordinator, Health and Human Development;
- RESEARCH issues under the project;
- ORGANIZE AND SCHEDULE internal meetings convened under the project ensuring that, among other things, arrangements related to venue, notification, documentation are properly addressed;
- UNDERTAKE rapporteurial functions at meetings as directed by the Coordinator Health and Human Development;
- ENSURE that reports of meetings are completed and distributed in accordance with agreed distribution lists and within the agreed time frame;
- DEVELOP, IMPLEMENT AND MAINTAIN a database of all documentation in relation to the outputs under the project, including all correspondence, reports, accounting information and contact information;
- ESTABLISH AND OPERATE mechanisms to monitor the trail of correspondence, directives, decisions and all other forms of communication under the project;
- MAINTAIN an efficient system for filing of all correspondence relating to the project ensuring easy retrieval and security of the system;
- LIAISE/FOLLOW UP with the CARICOM Finance Programme to monitor expenditure against budget lines under the project;
- ASSIST with any budget changes and the accompanying justification arising from programming changes;
- UNDERTAKE all administrative and preparatory work in obtaining the necessary approval to support the financial arrangements for travel e.g. approved TRs, MSRs, etc.;
- PREPARE travel requests and travel claims forms for signature and submit to the appropriate Accounting Officer in a timely manner;
- ENSURE and PREPARE for payment approval in timely and accurate manner for services rendered under the project;
- MONITOR to ensure that the financial, administrative and procurement standards established by the International Development Partners (IDPs), the EU and Secretariat are adhered to;
- PREPARE and COORDINATE financial and technical reports to be submitted to the European Union Delegation and other internal stakeholders in a timely manner;
- PREPARE expense claim reports emanating from meetings and ensuring that relevant supporting documentation is provided [e.g. attendance records];
- LIAISE with Finance on any audit matters;
- ASSIST Finance with the preparation of cash forecasts to support the funding needs of the project; and
- PERFORM any other relevant duty from time to time in keeping with the functions under the project as assigned by the Coordinator, Health and Human Development.
6. EDUCATION GRANT
The officer shall be eligible for the payment of an education grant in respect of children (including step children and legally-adopted children) who require reasonable education facilities that are not available at the assigned duty station or whose education the officer would not want to disrupt in relocating to take up this appointment.
The grant shall apply to children under the age of twenty-three years and shall not exceed seventy-five per cent of the cost of tuition (including text books), room and board up to a maximum total of EC$16,200.00 per year per child for a maximum of two children at any one time. The grant is payable for a maximum of five years.
7. SETTLEMENT GRANT
On assumption of duty in Guyana, the officer shall be paid a settlement grant in respect of the staff member, his or her spouse and each eligible child or other approved dependent. The number of dependents eligible for Settlement Grant shall not exceed six (6) persons.
8. RECRUITMENT AND APPOINTMENT
Appointment may be on contract or on secondment from a Public Service or a statutory body of a Member State or approved regional organisation. It will be subject to such regulations, rules, orders and instructions as exist and as may be introduced from time to time in respect of service with the Secretariat.
An officer recruited from outside the assigned duty station, on first appointment, will be provided economy class air passages by the most direct route for the officer, spouse and children (provided they are below the age of eighteen years, unmarried and dependent on the officer) and for such other dependents as may be approved by the Secretary-General, provided that the number of children and other dependents does not exceed six (6) in all.
In addition to passages, the officer will be granted the following transportation allowances:
- ocean freight charges, including insurance, for shipping personal and household effects to Guyana, not exceeding 1250 cubic feet, plus a motor car (if the officer already owns one);
- the cost of transporting in a single shipment baggage, personal and household effects from the home of the officer to the place of embarkation and from the port of disembarkation to the place of residence in Guyana; and
- the cost of packing and crating personal and household effects.
The officer will be eligible for the grant of vacation leave at the rate of twenty (20) working days a year and a leave grant after every twelve months of service in respect of the officer, spouse and up to two dependent children.
10. PRIVILEGES AND IMMUNITIES
The officer will be granted the privileges and immunities extended to officials of the Caribbean Community in accordance with Article 8 of the Community’s Headquarters Agreement with the Government of Guyana.
11. GROUP HEALTH AND LIFE AND ACCIDENT INSURANCE
The officer will be required to participate in the Secretariat’s group health and group life and accident insurance schemes. With respect to the health scheme, the officer will contribute fifty per cent of the premium. The life and accident insurance scheme is non-contributory.
An officer on contract shall, subject to his/her services being satisfactory and having completed at least six (6) months of the contractual term of employment be eligible for the payment of a gratuity. The gratuity shall be at the rate of twenty per cent of the officer’s basic salary, calculated for each day of completed service and shall be payable at the end of the officer’s contractual period (including for this purpose any period of extension or approved leave). Where the appointment is on secondment, the Secretariat will pay to the officer’s substantive employer, over the period of secondment, a contribution not exceeding twenty-five per cent of the pensionable salary normally payable to the officer by that employer so as to maintain the pensionable status of the officer in the substantive employment.
Applications in English Language with full curriculum vitae details, including nationality, date of birth, work experience, educational qualifications, summary of professional skills and/or expertise, language proficiency, list of professional publications, coordinates (including email addresses) of three referees (at least two of whom must be familiar with the applicant’s work), and other relevant information, should be submitted
Applicants must complete the Profile Summary Form included with the website notices.