Financial Controller (FMG/PA 2)

Job Purpose

The incumbent is responsible for tracing all costs related to all goods or services provided to the Institute of Jamaica and to provide a verifiable means/basis for the cost method, such that fees to be charged for goods or service delivery will accurately reflect the cost of goods/services. 

The incumbent is accountable for the ongoing analysis of projects, margin analysis, and tracing effective data accumulation systems needed to provide an appropriate level of costing information to management. 

Key Responsibilities

Managerial/Administrative: 

• Ensures that the work of the Unit is properly documented to facilitate the development of operational manuals, outlining applicable policies and procedures for operational activities, with the view to amalgamating them into a single Operations Handbook for the IOJ; 
• Develops tool and systems to provide critical Cost Financial and Operational Information to the management and make actionable recommendations on both strategies and operations; 
• Assists with establishing yearly objectives; 
• Oversees long-term budgetary planning and costs management in alignment with the Agency’s Strategic Plan; 
• Supervises the Department in the absence of the Director Finance and Accounts. 

Technical/Professional: 

• Monitors IOJ’s costs of operation and liaise with the Senior Management Team in the development and execution of Cost Management Strategies; 
• Prepares reports and other outputs to support Profit Performance Policy;
• Establishes formulas for allocating Overheads and Miscellaneous Costs;
• Assesses the profitability of the Agency services, Departments and Organization as a whole; 
• Advises on Grant Accounts and performance; 
• Implements Cost Accounting procedures and methods for projects and grants;
• Conducts Cost Audits and prepares reports. This will include the examination of unusual cost records; 
• Compiles Cost information for use in the Budget; 
• Provides management with reports specifying and comparing factors affecting prices and profitability of products or services; 
• Assesses organizational performance against both the Annual Budget and the long term strategy; 
• Engages management and the various cost and Investment Committees around issues, trends, and changes in the operating model(s) and operational delivery; 
• Provides monthly rolling forecasts for each fee structure; 
• Provides timely and accurate cost data to facilitate the monthly calculations of revenue and cost of services for monthly fee billing; 
• Audits backlog and assists the Director Finance and Accounts with checking and verification alleviating the backlog. 

Human Resource: 

• Provides leadership to staff through effective objective setting, delegation and communication; 
• Supervises the performance and development of direct reports through preparation of Performance Appraisals, recommendations of training and development programme; 
• Checks employee’s compliance with the policies and procedures; 
• Performs any other related duties as may be assigned. 

Required Knowledge, Skills and Competencies

Core: 

• Excellent oral communication 
• Excellent written communication 
• Teamwork and co-operation 
• Customer and quality focus 

Technical: 

• Expert knowledge of cost accounting principles and practices 
• Ability to analyze complex data 
• Comprehensive knowledge of general management principles and practices
• Comprehensive knowledge of budgeting and planning 
• Expert knowledge of the Financial Administrative and Audit Act 
• Working knowledge of the relevant computer systems and applications
• Knowledge and experience in Government Accounting 
• Exceptional interpersonal skills 
• Demonstrated initiative and the ability to work effectively within time constraints
• High integrity and confidentially 
• Excellent staff management and performance management skills 
• Excellent supervisory skills and techniques 
• Excellent quantitative and qualitative analytical and problem-solving skills
• Strong time management, organizational and coordination skills 

Minimum Required Qualification and Experience

• Bachelor’s Degree in Accounting/Management Studies with Accounting or BBA Degree from an accredited University; or 
• ACCA Level 2; or 
• NVQJ Level 5, Accounting; or 
• ASc. Degree in Accounting, MIND along with the Diploma in Government Accounting, MIND. 

Special Conditions Associated with the Job

• Normal office environment 
• Some travelling required (<50%) on a regular basis to conduct site visits at operational Unit island wide 

Please note that only shortlisted applicants will be contacted.