Financial Monitoring and Evaluation Officer (GMG/SEG 3)

Organisation
The Ministry of Economic Growth and Job Creation
Reference
VAC-43057
Contract Type
Full-Time
Industries
Accounting & Finance
Location
Kingston
Salary & Benefits
Date Posted
24/11/2022
Expiry Date
13/12/2022
Applications are invited from suitably qualified candidates to fill the post of Financial Monitoring and Evaluation Officer (GMG/SEG 3) in the Ministry of Economic Growth and Job Creation (MEGJC):

 

Job Purpose

To monitor and evaluate the Ministry’s Public Bodies financial performance and operations, including cash and banking, to ensure that the limited resources are allocated to its priorities, that expenditure is kept within the voted provision and that the Entity’s finances are managed efficiently and effectively in accordance with the public finance legal and policy framework in seeking to ensure the achievement of the above to strengthen the capacity of the portfolio entity and its officials to manage their finances efficiently and effectively.

 

Key Responsibilities

Management/Administrative:

  • Prepares Annual/Quarterly/Monthly and general Progress Reports as required;
  • Develops a Monitoring and Evaluation Plan, guided by the Ministry’s Strategic Plan as the framework for the monitoring and evaluation of Ministry programmes and projects;
  • Develops Performance Indicators for use in the assessment of Ministry programmes and projects;
  • Develops Individual Work Plan based on alignment with Divisional objectives;
  • Prepares Operational Report;
  • Convenes and participates in meetings, conferences and seminars relevant to role and function of the Division.

 

Professional/Technical:

  • Monitors and reviews expenditure of entity to ensure that it is within the limits of the Budget;
  • Provides the Director, Performance Management and Evaluation, with periodic budget Variance Reports on Portfolio Entities;
  • Collaborates with the Ministry’s Finance and Accounts Division on financial issues relating to Portfolio Entities;
  • Provides assistance on technical accounting issues raised by Portfolio Entities;
  • Ensures the timely submission of the Monthly and Annual Financial Statements by Portfolio Entities within the statutory deadline;
  • Reviews the accuracy and adequacy of the Entity’s Monthly and Annual Financial Statements based on cross checks, data manipulation and using all information and knowledge of the portfolio available;
  • Provides regular reports to the Director Performance Management and Evaluation on financial and accounting issues in respect of the Portfolio Entities, including rating them on the accuracy and timeliness of their reports as well as on their financial performance;
  • Analyzes requests for operation of new bank accounts;
  • Analyzes request for investments;
  • Analyzes requests for Imprest or increase/decrease to Imprest levels;
  • Analyzes requests for use of credit cards or increase/decrease to credit ceiling;
  • Reports to the Director Performance Management and Evaluation issues of concern in cash management;
  • Monitors compliance with laid down fees and charges;
  • Analyzes Entities monthly Revenue Financial Statements;
  • Monitors actual revenue collected against budgeted revenue, discussing reasons for significant variances, and agreeing ways to achieve increased revenue in the future;
  • Undertakes financial analysis to allow the PFO to provide comments on Cabinet Submissions, draft bills etc.;
  • Be a source of knowledge for the PFO on the Portfolio Entities’ financial operations;
  • Participates in the design of monitoring and evaluation instruments;
  • Participates in the development of performance benchmarks for Ministry programmes and projects;
  • Reviews the performance of programmes and projects contained in the Ministry’s Strategic and Operational Plans;
  • Reviews the performance of Ministry priority programmes and projects;
  • Monitors to ensure Ministry programmes and projects comply with established policies, regulations and legislation;
  • Monitors to ensure implementation of appropriate Budget, performance schedules and benchmarks for Ministry programmes and projects;
  • Participates in the conduct of research to ascertain the efficiency and effectiveness of Ministry Departments, products and services;
  • Compiles Performance Reports on Ministry programmes and projects monitored and evaluated;
  • Monitors, evaluates analyses and recommends programme/project modification where appropriate;
  • Participates in meetings designed to review the Ministry’s Strategic Planning process;
  • Provides updates on the progress/performance of Ministry programmes and projects;
  • Conducts research into the risks associated with policies, programmes and projects to be implemented by the Ministry;
  • Participates in the development, implementation and monitoring of a Performance Monitoring System for the Ministry.

 

Required Knowledge, Skills and Competencies

Core:

  • Good oral and written communication and interpersonal skills
  • Excellent financial and analytical skills
  • Expertise in Government Accounting
  • Good grasp of Government of Jamaica budgeting and planning processes
  • Ability to work in a team

 

Technical:

  • Sound background in project monitoring and evaluation
  • Knowledge of the logical framework
  • Knowledge of project management
  • Sound research background – quantitative and qualitative data gathering and analysis
  • Knowledge in the use of standard computer applications

 

Minimum Required Qualification and Experience

  • BSc Degree in Accounting or Management Studies or Public Sector Administration or Business Administration;
  • Training in strategic planning, performance monitoring and evaluation and/or performance management or project management would be an asset;
  • Training/experience in Public Financial Management;
  • Four (4) years working experience.

 

Special Condition Associated with the Job

  • May be required to work long hours based on exigencies.

 

Please note that only shortlisted applicants will be contacted.

 

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