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Front Desk Supervisor

Date Posted
19th May 2017
Reference
VAC-25824
Sector
Hospitality, Tourism & Food Service
Job Type
Permanent
Location
Cayman Islands
Salary
Not Disclosed

Job Summary

The Front Desk Supervisor provides guidance and leadership as the lead Front Office Clerk ensuring consistent quality customer service is delivered.

Job Description

The Front Desk Supervisor will:

  • Communicate effectively both verbally and in writing to provide clear direction to staff. 
  • Monitor lobby traffic and make staffing adjustments accordingly. 
  • Greet guests immediately with a friendly and sincere welcome. 
  • Promptly complete the registration process by inputting and retrieving information with routine difficulty from a computer system, confirming pertinent information including number of guests and room rate. 
  • Promote the Pyramid Hotel Group marketing program. 
  • Make appropriate selection of rooms based on guest needs. 
  • Non-verbally confirm the room number and rate. 
  • Require standing and continual mobility throughout front office area. 
  • Handle cash, make change and balance an assigned house bank. 
  • Accept and record vouchers, traveler’s checks and other forms of payment. Convert foreign currency at current posted rates. 
  • Perform accurate moderately complex arithmetic functions using a calculator. 
  • Post charges to guest rooms and house accounts using the computer. 
  • Promptly answer the telephone using positive and clear English language. 
  • Input messages into the computer. 
  • Retrieve messages and communicate the content to the guest. 
  • Retrieve mail, small packages and facsimiles for hotel guests as requested. 
  • Remain calm and alert, especially during emergency situations and/or heavy hotel activity, serving as a role model for Front Office Staff and other employees. 
  • Resolve customer complications and complaints by conducting thorough research of the situation and the most effective solutions. 
  • Make decisions and take action based on previous experience and good judgment, sometimes revising procedures to accommodate unusual situation. 
  • Authorize revenue allowances to remedy problems only after other alternative solutions have been offered. 
  • Other attendance in conformance with the standards, which may be established by Pyramid Hotel Group from time to time, is essential to the successful performance 


SPECIFIC JOB KNOWLEDGE, SKILL AND ABILITY:

  • The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using another combination of skills and abilities. 
  • Ability to effectively deal with internal and external customers, some of whom will require high levels of patience, tact and diplomacy to defuse anger and collect accurate information and resolve conflicts. Basic mathematical skills required. 
  • Ability to access and accurately input information using a moderately complex computer system.
  • Ability to stand, walk and continuously perform behind the front desk.
  • Ability to communicate verbally and in writing and prepare complex reports of room availability and revenues generated.


QUALIFICATION STANDARDS

Education: 

  • Any combination of education and experience equivalent to graduation from high school or any other combination of education, training or experience that provides the required knowledge skills and abilities. High school diploma required. 
  • Some College preferred. 
  • Must be proficient in OPERA 


Experience: 

  • Two years combined prior front desk and supervisory experience preferred. 


Other: 

  • Applicants with additional language skills preferred.


Note: 

  • The hotel functions seven (7) days a week and twenty-four (24) hours per day. 
  • All employees, both management and hourly, must realize this fact and be aware that at times it may be necessary to move an employee from their accustomed shift as business demands.

 


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