Human Resource Assistant I

ORGANIZATIONAL RELATIONSHIP

The Human Resource Assistant I will report to the Immediate Supervisor.

NATURE & SCOPE

The Human Resource Assistant I is responsible for performing routine clerical tasks in keeping with well-established procedures related to Human Resources Policies and Procedures. A senior officer generally reviews work performed; however, some degree of independence is required.

SPECIFIC ACCOUNTABILITIES

The Human Resource Assistant I:

• Performs clerical duties of a repetitive nature in keeping with the Regional Health Authority's policies and procedures.
• Manages their assigned schedule inclusive of all related functional areas e.g. leave & benefits administration, employment administration and training and development.
• Completes leave profiles, leave applications and approvals, employment requests and approvals.
• Calculates leave eligibility for all staff.
• Maintains all required electronic databases of all staff under his/her schedule and ensures all databases are maintained accurately and timely.
• Submits Return of Personnel and monthly and as needed reports for review by a senior Processing of increments and gratuity of staff
• Updates and maintains employee files
• Assists with the coordination of meetings/interviews
• Submits performance appraisals for completion in a timely manner and follow up as needed.
• Ensures documents are processed within Human Resource Department Protocols or as instructed by a senior officer.
• Responds to queries made from internal and external clients of the Authority in relation to Human Resource matters in keeping with approved policies and procedures.
• Supports Head of Departments to ensure staff compliance to the RHAs policies and procedures
• Performs related duties as instructed by the appropriate Authority.

KEY KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of Microsoft Office Suite
• Ability to maintain a professional and ethical standard
• Ability to maintain confidentiality and privacy
• Ability to work in a fast paced environment
• Effective communication skills, both written and oral.
• Knowledge of RHAs Human Resource Policies and Procedures
• Ability to establish and maintain effective working relationships with colleagues, members of staff and the public.

MINIMUM TRAINING AND EXPERIENCE

• Certificate in Human Resource/Management/Administration (Minimum of six (6) months duration).
• Five (5) CXC/GCE O'Levels inclusive of Mathematics and English A.
• Experience in the field of Human Resources would be an asset.
• Computer Literate in Microsoft Office Suite.

SUPERVISORY RESPONSIBILITIES

• Human Resources Clerk
• On-the-Job Trainee

COMMUNICATION AND WORKING RELATIONSHIPS

Internal:

• General Manager-Human Resources
• Manager-Industrial Relations, Compensation and Benefits Administration
• Manager-Organisational and Employee Development
• Manager-Employment and Employee Services
• Manager-Hospital Administration
• Area Administrative Officer
• Human Resource Officer III
• Other members of the Human Resources Department
• All Line Managers/Supervisors
• All Head of Departments
• All staff members

External:

• Ministry of Health
• Other Regional Health Authorities