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Human Resource Manager

Date Posted
11th May 2017
Reference
VAC-25764
Sector
Human Resources & Recruitment
Job Type
Permanent
Location
Kingston
Salary
Not Disclosed

Job Summary

The Jamaica Intellectual Property Office is inviting suitably qualified persons to fill the post of Human Resource Manager, Level 8

Job Description

JOB PURPOSE:
To develop and implement the human resource policies and procedures which will satisfy the staffing needs of the Jamaica Intellectual Property Office (JIPO) and ensure that the standards of service/performance are achieved and the JIPO objectives are met.


Reporting Relationship:
Reporting to the Executive Director the incumbent is responsible for conceptualizing, developing, guiding and implementing the organizations human resource strategy in keeping with agreed organizational objectives.


Supervises:
Management Information Systems (MIS) and Records Management Department; Receptionist; Support Staff, Security and Stationery purchasing; Procurement Committee


OBJECTIVES/SUMMARY OF POSITION
KEY OUTPUTS:

  • Human resources policies and procedures documented
  • Personnel records maintained
  • Training, development and employee benefits administered
  • Staff knowledge of pension, retirement and other human resource issues be kept current


Major duties and responsibilitie:

  • Ensure that all departments are adequately staffed with the requisite human resource to the extent of budgetary allowance
  • Develop and implement the Human Resource Strategic Plan
  • Provide effective Human Resource Management
  • Identify and make recommendations aimed at ensuring that employee’s needs, deemed critical for effective performance are adequately and promptly addressed through training and development opportunities.
  • Directs preparation and distribution of written and verbal information to inform employees of benefits, compensation and personnel policies
  • Analyse compensation policies, government regulations and prevailing wage rates to develop competitive compensation plan
  • Formulate procedures for recruitment, testing, placement, orientation, reference checks, benefits and labour industrial relations using government’s guidelines
  • Prepare annual work plan and budget for the human resource division
  • Meet with employees and supervisors to resolve grievances
  • Maintain accurate records for job descriptions and compile statistical reports for personnel- related data including hiring, transfers, performance appraisals, absenteeism, sick leave, vacation, daily attendance
  • Represent organization at personnel-related hearings and investigations
  • Provide advice and recommendations on disciplinary actions
  • Prepare monthly reports
  • Oversees the management of the local and overseas training offered annually


Nature of guidelines used in the performance of duties:

  • JIPO Policies and Procedures Manual
  • Government Policies, Circulars and guidelines for procurement
  • Labour laws and statutory requirements
  • Access to Information Act


AUTHORITY:

  • Manage the HR Division’s Budget
  • Recommend staff for service reward
  • Recommend amendments to organisational policies
  • Authorise projects, inspect and request payment for satisfactory completion


PERFORMANCE STANDARDS

  • staff are recruited according to specifications and positions filled within specified timeframes
  • accurate and efficient completion of tasks within agreed timeframe
  • manage the organisation’s staff to ensure full compliance with the organisation’s policies, roles, guidelines and regulations
  • Confidentiality and integrity are exercised


SPECIAL CONDITIONS ASSOCIATED WITH THE JOB:
Due to the nature of the position, working beyond scheduled hours of work will become necessary at times


Knowledge, skills and abilities

  • Knowledge of Labour laws
  • Knowledge of government’s administrative system
  • Sound knowledge of HR Functions: staffing, employee development, performance, management, compensation, and benefits administration, job analysis, design and evaluation
  • Excellent Human relations/interpersonal skills
  • Excellent oral and written communication skills
  • Good problem solving skills
  • leadership and motivational skills
  • Meet stipulated deadlines
  • Negotiation and mediation skills
  • Competence and knowledge of relevant HR software programme
  • Proficient use of Microsoft Office Suite


MINIMUM REQUIRED EDUCATION AND EXPERIENCE

  • BSc. in Human Resource Management or a related discipline from a recognised tertiary institution and two (2) years related experience;
  • Sound knowledge of Human Resource policies and procedures;
  • Excellent communication and interpersonal skills
  • Training/Proficiency in Microsoft applications

 

Salary - $2,292,983 – 2,866,228 per annum

 

Please note that we thank all for responding, but only short listed applicants will be contacted

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