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Human Resource Officer (GMG/AM3)

Date Posted
5th February 2018
Reference
VAC-28137
Sector
Human Resources & Recruitment
Job Type
Permanent
Location
Kingston
Salary
Not Disclosed

Job Summary

Applications are invited from suitably qualified candidates to fill the vacant post of Human Resource Officer in the Human Resource Management and Administration Department, Office of the Director of Public Prosecutions.

Job Description

Job Purpose:
The incumbent will assist in the planning and execution of the programme of activities for the Office of the Director of Public Prosecutions and provide administrative support to the Human Resource Management Department in accordance with established guidelines

Key Responsibilities
Technical/ Professional:

  • Assists in organizing and managing the schedule of the Human Resource Manager and monitors and updates planned programmes, appointments and activities;
  • Assists in preparing the budget, staff list, Post Audit reports and Data on employment;
  • Assists in analyzing submissions/correspondence to the Human Resource Manager and manages their processing, including preparing acknowledgement, initiating investigations and routing to the Ministry;
  • Researches and compiles information and reports as required;
  • Organizes meetings convened by the Human Resource Manager and plans for attendance of others;
  • Ensures the compilation of meeting documents and follow-throughs of post-meeting decisions and actions;
  • Assists in maintaining effective liaison with external organizations, individuals and Ministry personnel in facilitating the fulfillment of the role of the Office;
  • Assists with the preparations of employment spreadsheets and correspondence for submissions to the Ministry of Justice under delegation of functions;
  • Pursues appropriate follow-throughs to ensure matters are attended to and apprises the Human Resource Manager accordingly;
  • Dialogues and conducts meetings with callers and determines and initiates appropriate actions;
  • Researches and compiles information and reports as required;
  • Organizes interviews for recruitment of staff;
  • Participates in the selection and orientation of office staff;
  • Prepares vetting letters for new recruits;
  • Ensures that reference checks are done when engagement of new recruit is being considered;
  • Monitors the Attendance Register;
  • Maintains travel register for relevant staff members monthly;
  • Manages leave cards and prepares request for submissions for approvals;
  • Participates in planning and organizing official functions and contributes to the arrangement of externally organized workshops;
  • Participates in the selection and orientation of office staff;
  • Assists with orientation and assignments of summer workers by preparing relevant engagement letters and work sheets;
  • Prepares spreadsheet for the engagement of legal interns annually for assignment by Senior Deputy Director of Public Prosecutions and ensure that evaluations are done at the end of the tenure and submitted to Norman Manley Law School;
  • Assists with collating Statistical Reports for input to the Annual and Quarterly Reports;
  • Assists with maintenance of personal files and records management;
  • Assists with the management of vacation, departmental and sick leave and manages the leave roster for all staff members;
  • Assists with preparation of service records for all staff members;
  • Assists with planning and implementation of staff welfare activities;
  • Assists with the management and advising of annual increments due and follow up with supervisors with performance evaluation reports for submission and request payments;
  • Assists with the preparation of job letters for junior members of staff;
  • Provides guidance/advice to all staff members on Human Resource matters in keeping with approved policies and guidelines;
  • Assists with circulating information to all staff members through established channel, Human Resource Bulletins.


Other :

  • Assist the Director of  Public Prosecutions as requested;
  • Performs other related duties as assigned.


Required Knowledge, Skills and Competencies
Core:

  • Excellent oral and written communication and interpersonal skills
  • Good problem solving skills
  • Is team and results-oriented
  • Possesses initiative and tact
  • Astute and confidential


Technical:

  • Good planning and organizing skills
  • Sound background in Administrative or Office Management
  • Experienced in working with senior management
  • Knowledge of central government operational procedures
  • Proficient in the use of standard computer applications


Minimum Required Education and Experience

  • Diploma or an Associate Degree in Public Sector Management/Business Administration or related discipline;
  • Two (2) years related working experience.
  • Certificate in Administrative Management would be an asset


Special Condition Associated with the Job

  • May be required to work beyond usual working hours.

 

Salary range: $1,010,480 - $1,201,144 per annum and the applicable allowance(s) attached to the post

Please note that only shortlisted applicants will be contacted.

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