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Librarian (PIDG/LB 3)

Date Posted
5th February 2018
Reference
VAC-28140
Sector
Library & Records Management
Job Type
Permanent
Location
Kingston
Salary
Not Disclosed

Job Summary

Applications are invited from suitably qualified candidates to fill the vacant post of Librarian in the Human Resource Management and Administration Department, Office of the Director of Public Prosecutions.

Job Description

Job Purpose
The core function of the job is to effectively and efficiently provide administrative, research and Library service to legal staff to include Senior Deputy Directors, Deputy Directors, Assistant Directors and Crown Counsel. The role requires liaising with professional colleagues in regional and international organizations, as well as to determine the needs of the Law Library.

Key Responsibilities:
Technical/Professional:

  • Manages and evaluates legal library and information activities to provide maximum service to the legal officers at the ODPP;
  • Implements and maintains programmes, systems and procedures necessary to the effective management of the law library;
  • Acquires for circulation, primary and secondary (international, regional,) materials (legislations, law reports, and treaties), other serials and unpublished material (reports, pamphlets, papers etc.) pertinent to legal research;
  • Implements and maintains classification and cataloguing systems, to facilitate the recording, arrangement, storage and retrieval of information pertaining to the holdings of the Law Library;
  • Prepares data input for compilation of computerized database for production of a catalogue of the Library’s holdings;
  • Supervises the provision of special user services for the legal community through reprographic and bibliographic services, selective dissemination of information, reader advisory services, literature searches, circulation of court judgments and current awareness bulletins;
  • Prepares and justifies data for Library budget;
  • Plans and monitors conservation for Library’s holdings, eg. Binding, pest control;
  • Designs, develops and monitors all library statistical records, eg. Records of use of Library, stock, issues;
  • Acts as intermediary between library and publishers, printers, binders and other library suppliers;
  • Trains and assist library assistants and students;
  • Maintains record for the dissemination of all library material;
  • Keeps up to date with legal publications and circulates to relevant staff members;
  • Records and circulates judgments from the Court of Appeal;
  • Assists legal staff in locating very old and extraordinary judgments and other legal materials;
  • Indexes judgments according to subject and updates information on a timely basis;
  • Deals with reference queries from members of staff, police, judges and defence lawyers;
  • Selects new books and periodicals for ordering;
  • Ensures that legal staff are enrolled in Lexis/Nexis (electronic on line data base) on a timely basis;
  • Ensures that books and periodicals are sorted and compiled for binding;
  • Ensures that new publications and reference cards are filed on a timely basis;
  • Ensures the photocopying of various documents for use in the library by legal staff;
  • Supervises staff assigned to the Library;
  • Undertakes other duties which may be assigned from time to time.


Other:

  • Devises system to facilitate better management of all Library materials;
  • Attends meetings at the Supreme Court pertaining to Library upgrade;
  • Performs other related functions assigned from time to time by the Director.


Required Knowledge, Skills and Competencies

  • Excellent research and analytical skills
  • Good knowledge of relevant computer applications
  • Excellent oral and written communication skills
  • Excellent time management and organizing skills
  • Attention to details
  • Good interpersonal skills
  • Ability to work in a team
  • Ability to address problems in the absence of the supervisor
  • Ability to work on own initiative
  • Proficient in Microsoft Office Applications, Publisher and the proper use of other computer applications


Minimum Required Qualification and Experience

  • Associate Degree in Library Studies;
  • Ten (10) years’ experience in the Legal Library;
  • Five (5) CXC/O’ Levels including English Language at the General Proficiency Level.

OR

  • Bachelor’s Degree in Library Studies;
  • Five (5) years’ experience in the Legal Library;
  • Five (5) CXC/O’ Levels including English Language at the General Proficiency Level.
  • Certificate in Customer Service would be an asset.


Special Conditions Associated with the Job

  • May be required to work beyond normal hours from time to time in preparation for Circuit Court, Supreme Court and Court of Appeal


Salary range: $1,236,927 - $1,470,318 per annum

Please note that only shortlisted applicants will be contacted.
 

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