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Library Assistant (PIDG/LA2)

Date Posted
12th October 2017
Library & Records Management
Job Type
Not Disclosed

Job Summary

Under the direction of the Head, Special Collections the Library Assistant provides paraprofessional support in the organisation and dissemination of library resources and services to satisfy the information needs of users.

Job Description

Key Outputs

  • Resources shelved
  • User requests satisfied
  • Jottings cards created
  • Databases maintained
  • UN material catalogued
  • Resources for preservation and conservation dispatched
  • Reports submitted


Principal Responsibility Areas

  • Undertakes the maintenance of the Daphne Douglas and Rare Books collections by identifying pamphlet boxes in need of expansion, resources that need cardboard backing, relabeling and/or rewrapping and reporting to the Coordinator, Research and Information issues of maintenance, etc.
  • Provides research and information services to library users
  • Participates in search activities and reports missing items
  • Participates in the creation of Jottings cards
  • Conducts routine shelf reading and collection maintenance
  • Dispatch resources received from Cataloguing/Acquisitions and Conservation departments to respective locations
  • Performs copy cataloguing of United Nations (UN) resources
  • Performs routine maintenance of the United Nations collection to remove resources as dictated under NLJ's Collection Development Policy
  • Participates in the shelving and storage of resources in adherence to classification schemes, rules and standards conducive to the retrieval and preservation of the collection
  • Assists in the delivery of training programmes
  • Maintain systems/records/databases of material sent and received from the Bindery
  • Identifies and dispatches resources for preservation and conservation.
  • Assists with library tours and library orientation
  • Participates in the mounting of exhibitions and displays
  • Prepares quarterly and monthly progress and departmental reports


Performance Standard

  • Collection maintained according to agreed standards
  • Jottings cards created vs. target set
  • Databases maintained vs. target set
  • UN material catalogued vs. target set
  • Resources for preservation and conservation dispatched
  • Materials shelved according to specified standards
  • Materials shelved within agreed time
  • Resources shelved according to specified standards
  • Databases maintained according to agreed standards
  • Reports submitted within agreed time


Required (Functional / Technical) Competencies

  • Cataloguing and Classification
  • Collection Management
  • Reference and Research
  • Preservation & Conservation
  • Database Management
  • Information Communication Technology


Required (Non- Functional / Technical) Competencies

  • Teamwork and Cooperation
  • Oral  Communication
  • Written Communication
  • Customer and Quality Focus


Minimum education and experience

  • Library Technical Certificate /Associate Degree in Library Studies
  • Secondary Level Education with passes in English Language
  • Two (2) years experience in library environment


Special conditions associated with the job

  • Required to work outside of normal working hours and location to include Saturday and or Sunday


Salary scale $700,634 - $832,833 p.a.


We appreciate all responses, however only shortlisted candidates will be contacted

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