Payments Manager (FMG/PA 3)

Contract Type
Accounting & Finance
Date Posted
Expiry Date
Applications are invited from suitably qualified candidates to fill the post of Payments Manager (FMG/PA 3) in the Accountant General’s Department (AGD)

Job Purpose

The Payments Manager has responsibility for the proper coordination of the activities of the Payments section and the effective and efficient payment from, and accounting for funds in the Treasury Deposits and Related Accounts in accordance with the relevant statutes and legislation.


Key Responsibilities


  • Authorizes/Certifies payments, to allow for electronic payments from accounts managed on behalf of Ministries, Departments and Agencies (MDAs);
  • Ensures that payments are made to overseas Missions and Agencies and overseas suppliers on behalf of MDAs;
  • Coordinates the preparation of letters to Paying Agents to effect payments to overseas accounts on behalf of other Ministries and Departments;
  • Leads in the preparation /generation of annual statements of the outstanding Treasury Deposits Advances;
  • Ensures that all discrepancies and queries associated with orders for payments from the Treasury Deposits are identified and sufficiently addressed in accordance with relevant legislation and guidelines;
  • Manages the process of payments in keeping with orders by the courts in respect of Attorneys acting on behalf of various suits relating to monies that were previously received by the Accountant General’s Department for that purpose;
  • Ensures that records of payments of public funds associated with the accounts managed by the division are prepared and maintained;
  • Ensures that registers associated with the payments related to Trusts and Appropriated Funds are properly maintained;
  • Participates in the preparation of monthly payment forecasts at the beginning of each year based on the approved budget;
  • Assists with the preparation of timely and accurate financial management reports, special reports, forecasts and statements on a periodic basis;
  • Produces and submits reports, special reports, forecasts and statements on payments associated with the Treasury Deposits.



  • Ensures staff compliance with relevant laws, regulations, policies, procedures and Instructions governing the operations of the AGD;
  • Plans, develops, organizes, implements, directs and evaluates the performance of staff;
  • Establishes and implements systems for reporting of work done against stated and agreed work plans;
  • Contributes to the establishment of internal control processes;
  • Meets or exceeds performance targets.


Human Resource Management:

  • Plans, organizes and directs the work of staff by participating in the development of performance targets for the Unit and staff (Unit Operation Plan) based on the Divisional Operation Plan;
  • Ensures that staff have sufficient and appropriate physical resources to enable them to undertake their duties efficiently and effectively;
  • Provides leadership and guidance through effective planning, delegation, communication, training, mentoring, coaching and disciplinary action
  • Participates in the hiring of direct reports;
  • Recommends transfer, promotion, termination and leave in accordance with established Human Resource Policies and Procedures;
  • Identifies skills/competencies gaps and collaborates with the Manager Training and Development to develop and implement Staff Development and Succession Plans for staff to ensure adequate staff capacity;
  • Monitors job specific and environmental factors, implements and promotes health and safety policies; and mitigates and minimizes workplace hazards;
  • Monitors the performance of staff and ensures effective and objective staff performance management, through timely and accurate completion of the staff appraisal process, including periodic reviews;
  • Ensures the welfare of staff supervised are clearly identified and addressed.


Required Knowledge, Skills and Competencies

  • Analytical Thinking, Decision Making, and Problem Solving: The capacity to analyze problems promptly, choose between alternatives, and effect meaningful solutions.
  • Strategic Vision: The ability to demonstrate awareness of and or anticipate changing environmental trends, industry opportunities and threats/risks.
  • Performance Management: The ability to align resources, systems, standards and activities to effectively, efficiently and consistently meet the goals and objectives of the division in a consistent, effective and efficient manner.
  • Collaboration and Team Work: The ability to be a collaborative business leader, and an inspiring professional who shows a genuine intention to participate and work co-operatively with others in pursuit of team goals.
  • Leadership and Team Building: The ability to provide vision, direction, allocate responsibilities, delegate and motivate staff in one’s team, to include leading by example.
  • Change Management: The ability to maintain effectiveness in a changing environment and the willingness to respond quickly and positively to change, to lead others through change and manage their concerns.
  • Customer and Quality Focus: The ability to continuously ensure high standards of quality and service delivery to meet customers’ expectations.
  • Emotional Intelligence: Possession of self-awareness, self-management, social awareness, and social skills – the ability to display behaviours appropriate to the AGD’s business and social environment.
  • Integrity: The ability to consistently demonstrate sound ethical standards, observe the codes of conduct for employees and codes of professional practice, and show consistency between established values and behaviours, in order to build trust and credibility.
  • Interpersonal skills: The ability to display sensitivity towards others, interact collaboratively with colleagues, and to build long term internal and external relationships and gain support to achieve desired objectives.
  • Managing the Client Interface: Ability to work effectively with others, both internal and external to the Department, to deliver acceptable, customer-oriented and high quality service.
  • Oral and Written Communication: The ability to communicate proficiently orally, in writing, and in one-on-one face-to-face, with excellent public speaking skills.
  • Ability to work effectively under pressure
  • Sound knowledge of Accounting practices and applications
  • Sound knowledge of International Public Sector Accounting Standards (IPSAS)
  • Knowledge of Government Accounting
  • Sound knowledge of public treasury operations


Minimum Required Qualification and Experience

  • Bachelor’s Degree in Accounting /Management Studies with Accounting or BBA from a recognized University; OR; ACCA Level 2; OR Equivalent
  • A Chartered practicing Accountant and a member of a designated professional accounting body;
  • At least five (5) years of experience working at a senior level in Accounting or Finance, with at least three (3) years in the Public Sector.



  • Evidence of continuing professional development in Accounting;
  • Post-graduate training in Accounting.



Special Conditions Associated with the Job

  • Required to travel locally and internationally (requires up to 40% travel);
  • Pressured working conditions with critical deadlines.
Salary range $2,097,527 - $2,493,300 per annum and any allowance(s) attached to the post.


Please note that only short listed applicants will be contacted.

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