Personnel Officer (GMG/AM 3) (Pension)

Organisation
Ministry of Health, Jamaica
Reference
VAC-31298
Contract Type
Temporary
Industries
Human Resources & Recruitment
Location
Kingston
Salary
Competitive Salary
Date Posted
08/04/2019
Expiry Date
26/04/2019
Under the supervision of the Director of Personnel, the incumbent is responsible for administering all leave, pensions, NIS and gratuity.
 

KEY OUTPUTS

  • Personnel Policies & Procedures Implemented
  • Staff list maintained
  • Correspondence processed
  • Reports prepared
  • Service Records prepared

 

KEY RESPONSIBILITY AREAS

  • Updates and prepares staff service record;
  • Counsels prospective retires in preparing them for retirement from the Public Service;
  • Researches data to determine the number of officers attaining fifty-nine (59) years then collate and submit same to the Office of the Services Commissions;
  • Seeks approval from O.S.C for prospective officers to be retired from the Public Service on the grounds of age, re-organization and Resignation;
  • Liaises with external Ministries in retrieving documents and information necessary for the processing of death benefits, pension gratuity;
  • Liaises with other Ministries to obtain leave computation where officers have been transferred/seconded.
  • Ensures that all outstanding salary payments in respect of deceased officers are forwarded to the Administrator General’s Department to be credited to the estate of the deceased;
  • Makes submission to the Office of the Services Commission and the Ministry of Finance and the Public Service (Pensions Branch) in response to queries;
  • Processes all pension related documents, pension particulars, service records and submit to the Ministry of Finance and Planning for the payment of pension benefits.
  • Ensures that responses received from the Office of the Services Commissions or Ministry of Finance for the Ministry of Health and the Regional Health Authorities are forwarded to the relevant Region/Department and follow up to ensure that necessary action is taken.
  • Provides information of leave eligibility for officers who have resigned or separated from the Ministry.
  • Prepares and maintains staff list for the respective groups.
  • Prepares schedules of employees who are eligible for retirement and submits all relevant documents to the Office of the Services Commissions and Pension Branch.
  • Processes and prepares National Insurance Scheme documents to ensure that members of staff are adequately compensated for any benefits they are eligible to receive.
  • Monitors and audits human resource processes in the Regional Health Authorities
  • Performs any other related duties that may be assigned from time to time.

 

REQUIRED COMPETENCIES

Functional/Technical Competencies:
  • Good knowledge of the Public Service Regulations, practices and procedures.  
  • Knowledge of regulations governing Ministry of Health  
  • Familiarity with the Staff Orders for the Public Service and the Civil Service Establishment Act  
  • Use of Technology  
  • Keeps abreast of current human resource practices and procedures and the Public Service Regulations  
  • Maintaining protocol of Government Procedures
 
Core Competencies:
  • Good oral communication skills  
  • Good written communication skills  
  • problem solving techniques  
  • Good time management skills
 

MINIMUM REQUIRED QUALIFICATION AND EXPERIENCE

  • Associates Degree in Business Administration, Management 
  • At least 3 years experience in public sector pension administration
  • Any equivalent combination of qualification and experience

 

Please note that responses will be sent to short- listed applicants only.
 
 

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