Policy and Standard Operating Procedures Development Assistant (Contract)

Organisation
Department of Correctional Services
Reference
VAC-49093
Contract Type
Contract
Industries
Government & Public Sector
Location
Kingston
Salary & Benefits
$3,780,000 per annum
Date Posted
29/03/2024
Expiry Date
19/04/2024
The Policy & Standard Operating Procedures Development Assistant supports Policy and Standard Operating Procedures Development Specialists in managing and coordinating activities for the Department of Correctional Services (DCS).

 

JOB PURPOSE

The Policy & Standard Operating Procedures Development Assistant will work closely with the Policy and Standard Operating Procedures Development Specialists to provide high-level technical and administrative support in the management and coordination of activities related to the Department of Correctional Services (DCS). 

 

KEY RESPONSIBILITIES

  • Provides support for the development of a Reference Inventory System, for all current and new Policies and SOP’s within the Department; 
  • Coordinates the daily functions of the Unit; 
  • Manages all communication within the Unit; 
  • Undertakes research to support the preparation of documents; 
  • Develops Interview questions in tandem with the information needed on a subject matter;
  • Analyses data collected communicates findings to relevant officers; 
  • Administrative services provided efficiently and effectively. 

Other Responsibilities: 

  • The incumbent may, from time to time, be assigned duties not specifically outlined within the job description but are within the capacity, qualifications and experience normally expected from a person occupying this position. 

 

REQUIRED KNOWLEDGE, SKILLS AND COMPETENCIES

  • Knowledge of: 
    • Qualitative Research 
    • Quantitative Research 
    • Confidentiality and integrity of the Unit exercised. 
    • Good analytical skills and sound judgment. 
    • Good interpersonal and communication skills (Oral and Written). 
    • Adequate filing and record Management systems are implemented within the agreed timeframe. 
    • Information readily returned and disseminated within an agreed timeframe.
  • Research and Analysis skills; 
  • Strong organizational and management skills; 
  • Good oral and written communication skills; 
  • Ability to derive interview questions based on the needs identified; 
  • Ability to complete a task in the specified time; 
  • Must be quality- oriented and attentive to details; 
  • Excellent knowledge of office administration; 
  • Excellent report writing skills; 
  • Good interpersonal skills; 
  • Technologically savvy/ computer literate. 

 

MINIMUM REQUIRED QUALIFICATION AND EXPERIENCE 

  • Bachelor’s Degree in Public Management, Business Administration or equivalent; At least three (3) years related work experience; 
  • Previous experience in working in Correctional Facilities would be an asset.

 

SPECIAL CONDITIONS ASSOCIATED WITH THE JOB

  • High stress office environment; 
  • Required to travel locally in the execution of duties; 
  • Maybe required to work on weekends and public holidays; 
  • Will be subjected to ongoing security vetting. 

 

 

We thank all applicants for their expressions of interest, however only short listed candidates will be contacted.

 

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