Policy and Standard Operating Procedures Development Specialist (Contract)

Organisation
Department of Correctional Services
Reference
VAC-49092
Contract Type
Contract
Industries
Government & Public Sector
Location
Kingston
Salary & Benefits
$5,600,000 per annum
Date Posted
29/03/2024
Expiry Date
19/04/2024
The Policy and Standard Operating Procedures Development Specialist, reporting to the Commissioner of Corrections, creates policies and procedures to enhance the Department of Correctional Services' management efficiency.

 

JOB PURPOSE 

The Policy and Standard Operating Procedures Development Specialist; under the direct Supervision of the Commissioner of Corrections, will develop policies and standard Operating Procedures necessary to aid the Department of Correctional Services in achieving a structured and systematic method of management of all facets of the Department. 

 

KEY RESPONSIBILITIES

  • Provides necessary guidance to the Office of the Commissioner of Corrections, on Policy and Standard Operational Procedures (SOP) development matters. 
  • Conduct research on the current Policies and Standard Operating Procedures, and identify gaps, both form a Departmental and Institutional standpoint. 
  • Develops Policies and SOPs for both the Department and Correctional Institutions.
  • Develops a Reference Inventory System to allow for the effective and efficient documentation and management of all Policies and SOPs. 
  • Liaise with the Deputy Commissioner of Corrections, or her designate to garner feedback and support as necessary. 
  • Research existing Policies and SOPs and identify gaps, as well as recommend best practices.
  • Visit Correctional Institutions, and conduct research on the current processes, for which it is likely that Policies and SOPs will be developed. 
  • Conduct a review of the current processes within the Department and recommend necessary Policies and SOPs, for remedial action. 
  • Identify outdated and archaic documents and recommend review as necessary.
  • Consult with resource personnel to solicit necessary feedback to guide the process.
  • Investigate best practices in other jurisdictions, to guide the process. 
  • Make recommendations concerning improvement to procedures and processes within the Department. 
  • Draft Policies and SOPs as necessary. 
  • Develop Reference Inventory System for all Policies and SOPs within the Department. 

Other Responsibilities: 

  • The incumbent may, from time to time, be assigned duties not specifically outlined within the job description but are within the capacity, qualifications and experience normally expected from a person occupying this position. 

 

REQUIRED KNOWLEDGE, SKILLS AND COMPETENCIES

  • Knowledge of: 
    • The Public Service Regulations, 1961 
    • The Staff Orders for the Public Service, 2004 
    • Corrections Act, 1985 
    • Correctional Institution Rules and Regulations, 1991 
    • Standard Operating Procedures governing the Department of Correctional Services
  • Knowledge of the systems and processes of the Department and Correctional Facilities.
  • Possess a working knowledge of the operations of the Correctional Institutions.
  • Have excellent Analytical Skills. 
  • Possess the skill and competency to draft Policies and Standard Operating Procedures, SOP’s. 
  • Ability to complete a task in the specified time. 
  • Ability to conduct research, gather, reproduce and present information as required.
  • Must be quality- oriented and attentive to details. 
  • Ability to express an idea clearly in writing. 
  • Technologically savvy/computer literate. 

 

MINIMUM REQUIRED QUALIFICATION AND EXPERIENCE 

  • Master’s Degree in specified or related occupational skill area; 
  • Ten (10) years Departmental/Institutional knowledge; 
  • Previous experience in working in Correctional Facilities would be an asset. 

 

SPECIAL CONDITIONS ASSOCIATED WITH THE JOB

  • High stress office environment; 
  • Required to travel locally in the execution of duties; 
  • Maybe required to work on weekends and public holidays; 
  • Will be subjected to ongoing security vetting. 

 

 

We thank all applicants for their expressions of interest, however only short listed candidates will be contacted.

 

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