Portfolio Coordinator

Organisation
Climate Resilience Execution Agency for Dominica (CREAD)
Reference
VAC-39202
Contract Type
Contract
Industries
Consulting & Project Management, Management
Location
Roseau, Dominica
Salary
Competitive Salary
Date Posted
23/11/2021
Expiry Date
08/12/2021
The Climate Resilience Execution Agency for Dominica (CREAD) invites applications for a Portfolio Coordinator to serve as a member of the Implementation Support Team (IST) to the World Bank supported projects.

 

GENERAL DESCRIPTION

  1. Hurricane Maria hit the island of Dominica on September 18, 2017, with catastrophic effects. Hurricane Maria made landfall as a category 5 storm (Saffir-Simpson scale), with winds exceeding 170 miles per hour (mph). Hurricane Maria was one of the most rapidly intensifying storms in recent memory, strengthening from a Category 2 to Category 5 hurricane in less than 12 hours. According to official sources, thirty persons lost their lives and 34 persons were declared missing.
  2. The World Bank currently grew from one project before Hurricane Maria to a portfolio of eight projects focused on recovery and building sustainable resilience from natural and health disasters. The sectors supported include: agriculture, health, energy, housing, infrastructure, digital and MSMEs. There are also three projects in the pipeline to build financial and environmental resilience.
  3. The three emergency projects, that require close coordination are: (i) the Disaster Vulnerability Reduction Project (DVRP) and an Additional Financing to the DVRP, which focuses on resilient infrastructure and climate data collection; the Housing Recovery Project (HRP) which will contribute both to the recovery of housing for households affected by Hurricane Maria and improve the application of resilient building practices in the housing sector; and (iii) the Agricultural Livelihoods and Climate Resilience Project which addresses the first phase of agricultural sector’s recovery. Each project has a Project Implementation Unit (PIU) housed within its respective line Ministry. The PIUs are responsible for the timely implementation and execution of the programs.
  4. The World Bank also has two development policy credits (DPC) under preparation with the Government of the Commonwealth of Dominica (GoCD) that require a high level of involvement from various ministries. These two operations focus on financial and physical resilience building through supporting policy reforms and institutional strengthening in relevant ministries.
  5. A stand-alone Implementation Support Team (IST) under the management of the Climate Resilience Execution Agency of Dominica (CREAD) will be a shared resource for World Bank-funded projects in Dominica, and will provide coordination support, as well as specialist procurement, safeguards and fiduciary support to the respective PIUs. The PIUs and ministry focal points will coordinate and work closely with the IST, drawing on the resources and expertise housed within. The IST staff will mentor and train the staff of the PIUs and build capacity within the ministries. This aligns with the GoCD’s directive of strengthening in-house capacity for project implementation and execution.

 

OBJECTIVES

The IST Portfolio Manager will be responsible for the overall coordination of the WB-Supported project portfolio in accordance with the GoCD and World Bank’s management and implementation requirements.

 

KEY RESPONSIBILITIES

The IST Portfolio Manager shall perform the following duties and responsibilities:

Coordination and Implementation of Fiduciary and Safeguard Aspects of WB Projects

  • Ensure the implementation of the role of the IST as a shared resource for all World Bank funded active and pipeline portfolio to provide advice and assistance in procurement, financial management and safeguards support to the respective PIUs in different ministries in accordance with the respective legal agreement, and all the fiduciary arrangements for each project.
  • Ensure the adequate implementation of financial management, procurement, and safeguards procedures across the complete portfolio of World Bank projects in Dominica.

 

Overall Project Coordination

  • Support line Ministries, Departments and Agencies to manage the successful and timely delivery of portfolio of World Bank projects and project preparation, setting time-bound milestones, and monitoring project and project preparation progress;
  • Proactive in resolution of bottlenecks and allocation of IST resources to Projects based on needs, requirements and goals;
  • Ensure project objectives and targets are on track, and that the World Bank policies and procedures are observed and followed during implementation.
  • In coordination with various ministries, observe policy reform progress, communicate and bottlenecks and ensure that required legal evidence is captured in preparation for DPCs;
  • Provide policy guidance, coordination, oversight and fiduciary advice for the implementation of project activities, as well as broader functions in overseeing the reconstruction process being supported under the respective projects;
  • Ensure that the requirements, criteria, policies, procedures and organizational arrangements set forth in the Financing Agreement are followed and applied by the PIU(s);
  • Liaise with the Project Steering Committee (PSC) to exchange project information to facilitate its oversight function;
  • Coordinate and provide advice in all fiduciary aspects provided to the PIU so that proper budget control and management information systems are established and used;
  • In coordination with the PIUs, supervise and ensure that adequate Interim Financial Report (IFRs) are issued and submitted in accordance with the Financing Agreement;
  • Coordinate the recruitment of external auditors and the issue of annual auditing reports in accordance with the FA;
  • Liaise with the PIU and the Directors’ Division of the MAF to ensure timely completion of tasks by consultants and service providers;
  • Liaise continuously with the Bank’s Task Team Leaders and the Financial and Procurement Specialists, to keep the Bank up to date on implementation progress as well as to identify potential constraints and to proposed adequate solution;
  • Participate as a key stakeholder in World Bank Supervision missions;
  • Undertake any other tasks related to the management of the project as deemed necessary by the Government.

 

WB Projects’ Oversight

  • Oversee the coordination and management of project implementation activities, including procurement, disbursement, preparation of consolidated work programs, budgets, quarterly and annual progress reports in accordance to the PAD and the Project Operational Manual;
  • Participate in the selection committee for beneficiaries considered to be part of the agribusiness training program;
  • Support the Financial Secretary in all duties related to the coordination of the World Bank portfolio in the Commonwealth of Dominica to ensure compliance with all legal agreements, reporting requirements, procedures and guidelines of the World Bank.

 

Building/Strengthening Strategic Partnership

  • Establish/strengthen external relations with national, regional and international institutions relevant to the project for adding value and improving the achievement of Project Development Objectives;
  • Coordinate relations with relevant ministries and agencies within the Government in order to establish clear communication and coordination channels that will contribute to the Project’s implementation;
  • Ensure that WB projects exchange best practices and information on common implementation bottlenecks;
  • Ensure that the IST provide training, mentorship and capacity building to strengthen the ministries.

 

QUALIFICATIONS AND EXPERIENCE

In order to fulfill the described responsibilities, a Consultant with the following requirements is needed:

  • Minimum  Master’s  level  degree  in  Project  Management,  Economics,  Business Administration, Financial Management or related field;
  • Have at least 7 years of experience working in project management with multiple implementing partners and preferably external donors;
  • Project management qualification (PMP) or equivalent;
  • Have proven experience and familiarity with World Bank fiduciary, procurement, safeguards and operational guidelines;
  • Have good knowledge and experience working with local organizations, ministries and multilateral agencies;
  • Good command of Financial Management (budgets, financial processes and financial reporting and compliance with donor requirements);
  • Strong management, supervisory, and capacity building skills, including at least 5 years’ experience in managing multi-disciplinary teams of professional staff;
  • Previous experience working with international donors and similar projects will be desired.

 

SPECIFIC KNOWLEDGE

  • Knowledge of public sector accounting procedures and exposure to lender/donor agency procedures;
  • Proficiency in Project Management software (i.e. MS Project, Excel);
  • Knowledge of financial and accounting software applications.

 

REQUIRED SKILLS AND SPECIALIZED TECHNIQUES

  • Analytical skills, ability to coordinate and multitask.
  • Supervisory skills
  • Strong leadership skills and ability to respond effectively to deadlines and high pressure situations.
  • Conflict Management skills
  • Report writing skills
  • Integrity and confidentiality
  • Fluency in English language with strong written, oral communication and listening skills
  • Advanced computer (PC) skills, including Microsoft Office or related software
  • Good Communication, interpersonal skills and time management

 

TERMS OF ASSIGNMENT

The estimated period of the services will be two (2) years with the possibility of renewal. The contract extension will be done on yearly basis depending on formal performance assessment.

 

DUTY STATION

IST Portfolio Manager will be located in facilities provided by the Ministry of Finance (MOF.

 

REPORTING ARRANGEMENTS

This position under the Amended Contract now reports to the Financial Secretary and will work in close coordination with CREAD, the PIUs and Ministries to implement World Bank Projects.

 

EXPRESSION OF INTEREST

Interested applicants whose qualifications and experience are in line with the Terms of Reference are invited to submit their CV and a letter of motivation/application stating suitability for the role.

 

 

Annex B:

Consultant’s Reporting Obligations

Consultant’s Reporting Obligations

These are quarterly reports that will need to be submitted to the Client’s Coordinator and to the World Bank on a timely basis. The Consultant may also be required to produce and submit additional reports to the Climate Resilience Agency of Dominica for governmental analysis and monitoring.

 

1.        Performance Assessment

1-A. An inception report, including an updated work and implementation plan, within six (6) weeks after beginning of the period of performance, for the purpose of assessment of performance

1-B. A monthly progress report on consultant’s own activity which is to be submitted at the end of each month.

1-C. A general report on own consultants activity, to be submitted at the end of month six (6) and month twelve (12) after commencing the assignment, for the purpose of assessment of performance.

1-D. A contract completion report within one month of the end of the period of performance of the contract containing achievement versus expectations, difficulties encountered, prospects for sustainability, and recommendations on continued assistance and management of the project(s)

 

2.        Project Planning

2-A. Project Plan Updates

 

3.        Project Progress

3-A  Quarterly Project Monitoring Reports

 

Annex C:

Fraud and Corruption

(Text in this Appendix shall not be modified)

 

Guidelines for Selection and Employment of Consultants under IBRD Loans and IDA Credits & Grants by World Bank Borrowers, dated July 2016, revised November 2017 and August 2018 (“Procurement Regulations”):

 

1.   Purpose

1.1 The Bank’s Anti-Corruption Guidelines and this annex apply with respect to procurement under Bank Investment Project Financing operations.

 

2.   Requirements

2.1 The Bank requires that Borrowers (including beneficiaries of Bank financing); bidders (applicants/proposers), consultants, contractors and suppliers; any sub-contractors, sub-consultants, service providers or suppliers; any agents (whether declared or not); and any of their personnel, observe the highest standard of ethics during the procurement process, selection and contract execution of Bank-financed contracts, and refrain from Fraud and Corruption.

 

2.2 To this end, the Bank:

a.     Defines, for the purposes of this provision, the terms set forth below as follows:

i.     “corrupt practice” is the offering, giving, receiving, or soliciting, directly or indirectly, of anything of value to influence improperly the actions of another party;

ii.     “fraudulent practice” is any act or omission, including misrepresentation, that knowingly or recklessly misleads, or attempts to mislead, a party to obtain financial or other benefit or to avoid an obligation;

iii.     “collusive practice” is an arrangement between two or more parties designed to achieve an improper purpose, including to influence improperly the actions of another party;

iv.     “coercive practice” is impairing or harming, or threatening to impair or harm, directly or indirectly, any party or the property of the party to influence improperly the actions of a party;

v.     “obstructive practice” is:

(a)   deliberately destroying, falsifying, altering, or concealing of evidence material to the investigation or making false statements to investigators in order to materially impede a Bank investigation into allegations of a corrupt, fraudulent, coercive, or collusive practice; and/or threatening, harassing, or intimidating any party to prevent it from disclosing its knowledge of matters relevant to the investigation or from pursuing the investigation; or

(b)   acts intended to materially impede the exercise of the Bank’s inspection and audit rights provided for under paragraph 2.2 e. below.

b.     Rejects a proposal for award if the Bank determines that the firm or individual recommended for award, any of its personnel, or its agents, or its sub-consultants, sub-contractors, service providers, suppliers and/ or their employees, has, directly or indirectly, engaged in corrupt, fraudulent, collusive, coercive, or obstructive practices in competing for the contract in question;

 

c.   In addition to the legal remedies set out in the relevant Legal Agreement, may take other appropriate actions, including declaring misprocurement, if the Bank determines at any time that representatives of the Borrower or of a recipient of any part of the proceeds of the loan engaged in corrupt, fraudulent, collusive, coercive, or obstructive practices during the procurement process, selection and/or execution of the contract in question, without the Borrower having taken timely and appropriate action satisfactory to the Bank to address such practices when they occur, including by failing to inform the Bank in a timely manner at the time they knew of the practices;

d.     Pursuant to the Bank’s Anti- Corruption Guidelines and in accordance with the Bank’s prevailing sanctions policies and procedures, may sanction a firm or individual, either indefinitely or for a stated period of time, including by publicly declaring such firm or individual ineligible (i) to be awarded or otherwise benefit from a Bank-financed contract, financially or in any other manner;1 (ii) to be a nominated2 sub-contractor, consultant, manufacturer or supplier, or service provider of an otherwise eligible firm being awarded a Bank-financed contract; and (iii) to receive the proceeds of any loan made by the Bank or otherwise to participate further in the preparation or implementation of any Bank-financed project;

e.     Requires that a clause be included in bidding/request for proposals documents and in contracts financed by a Bank loan, requiring (i) bidders (applicants/proposers), consultants, contractors, and suppliers, and their sub-contractors, sub-consultants, service providers, suppliers, agents personnel, permit the Bank to inspect3 all accounts, records and other documents relating to the procurement process, selection and/or contract execution,, and to have them audited by auditors appointed by the Bank.

 

1  For the avoidance of doubt, a sanctioned party’s ineligibility to be awarded a contract shall include, without limitation, (i) applying for pre-qualification, expressing interest in a consultancy, and bidding, either directly or as a nominated sub-contractor, nominated consultant, nominated manufacturer or supplier, or nominated service provider, in respect of such contract, and (ii) entering into an addendum or amendment introducing a material modification to any existing contract.

2  A nominated sub-contractor, nominated consultant, nominated manufacturer or supplier, or nominated service provider (different names are used depending on the particular bidding document) is one which has been: (i) included by the bidder in its pre-qualification application or bid because it brings specific and critical experience and know-how that allow the bidder to meet the qualification requirements for the particular bid; or (ii) appointed by the Borrower.

3  Inspections in this context usually are investigative (i.e., forensic) in nature. They involve fact-finding activities undertaken by the Bank or persons appointed by the Bank to address specific matters related to investigations/audits, such as evaluating the veracity of an allegation of possible Fraud and Corruption, through the appropriate mechanisms. Such activity includes but is not limited to: accessing and examining a firm's or individual's financial records and information, and making copies thereof as relevant; accessing and examining any other documents, data and information (whether in hard copy or electronic format) deemed relevant for the investigation/audit, and making copies thereof as relevant; interviewing staff and other relevant individuals; performing physical inspections and site visits; and obtaining third party verification of information. 

 

 

  • Register and Apply
    Log In and Apply

    Please fill in the form, upload your CV to complete your application. You will also register during this process to enable you to log in track your application and setup Job Alerts.

    By submitting this form you agree to our terms of use
    Register & Apply

    You may also be interested in...

    Occupational Health and Safety Officer (GMG/SEG 1) - Kingston
    The Ministry of Finance & The Public Service wishes to invite suitably qualified candidates to fill the position of Occupational Health and Safety Officer (GMG/SEG 1)
    Salary: Competitive Salary Town/City: Kingston
    Asset and Inventory Officer (GMG/AM 4) - Kingston
    Under the general supervision of the Manager, Asset, Inventory and Utilities, the Asset and Inventory Officer is responsible for the maintenance of the Ministry’s Assets and Inventory Documentary System.
    Salary: Competitive Salary Town/City: Kingston
    Human Resource Development Officer (GMG/AM 4) - Kingston
    The incumbent will assist in the facilitation of both internal and external training opportunities for over one thousand (1000) staff members, in accordance with the Operational Plan of the Human Resource Development Unit of the Ministry.
    Salary: Competitive Salary Town/City: Kingston
    Customer Service Officer (GMG/AM 2) - Kingston
    Interacts with customers to provide and process information in response to inquiries, concerns and requests concerning the NIF.
    Salary: Competitive Salary Town/City: Kingston
    Accounting Technician (FMG/AT 1), National Council for Senior Citizens - Kingston
    The incumbent will be required to be a senior checker of bills, claims, invoices etc. to ensure their validity and accuracy and for entry to accounts payable.
    Salary: Competitive Salary Town/City: Kingston