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Project Assistant, 10th European Development Fund, PANCAP
Applications are invited from interested and suitably qualified nationals of Caribbean Community (CARICOM) Member States and Associate Members of the Caribbean Community to fill the abovementioned position in the Caribbean Community Secretariat with assigned duty station in Guyana.
2. FUNCTIONS OF THE POST
Under the direction of the Senior Project Officer, 10th European Development Fund, the incumbent will provide administrative support for the PANCAP Component of the 10th European Development Fund (EDF) Programme of Support for Wider Caribbean Cooperation.
3. QUALIFICATIONS AND EXPERIENCE
Candidates should possess at least a Diploma in Business Administration or Project Management or in the field of Social Sciences plus five (5) years’ relevant and equivalent level experience at the senior administrative level in the provision of administrative support for projects and programmes in the Health Sector, Private Sector organization, and International organizations involving HIV and AIDS or health and working in one or more of the following institutions:
- Regional or international organisations
- National Health Institutions
- Non-Governmental health, HIV and AIDS organizations
Candidates must also possess specialised training and good working knowledge in:
- Computer proficiency in MS Office Suite and in a digital project management tool such as MS Project.
- Excellent organisational and communication skills.
- Strong human relations skills.
4. DUTIES AND RESPONSIBILITIES
Under the direction of the Senior Project Officer, 10th European Development Fund the Project Assistant, 10th European Development Fund, PANCAP will be required to:
PROVIDE overall administrative support for the PANCAP Component of the 10th European Development Fund (EDF) Programme of Support for Wider Caribbean Cooperation – Regional Technical Cooperation Facility;
ASSIST the Senior Project Officer to monitor the execution of the activities to be undertaken in respect of the projects in accordance with the Project timetable;
- COORDINATE and MANAGE correspondence including preparation of draft monitoring reports, notices and responses to both internal and external communications in relation to the project;
- MAINTAIN a record of the proceedings of all meetings related to the execution of the project, including internal project monitoring meetings;
- ESTABLISH and MAINTAIN a comprehensive database for all project-related records, reports and documents;
- SUPPORT the gathering and dissemination information on human rights including web-based dialogue; incorporating HIV champions in the process;
- ENSURE adequate support for the timely preparation and submission of programmatic reports;
- UNDERTAKE administrative arrangements (including logistical arrangements and administer travel expenses) for meetings, consultations and missions to Member States;
- PREPARE budgets and financial reports as required by the International Development Partner (IDP), the Director, PCU or the SPO;
- PAYMENT of per diems and meeting expenses at PCU-convened meetings;
- PREPARE/CHECK claims re: travel and meeting expenses;
- INPUTS transactions into the various modules of the financial system – Accounts Payable, Accounts Receivable, General Ledger and Time and Expense – and generate and sign the various Edit Reports;
- DISPATCH cheques, bank drafts and instructions for electronic transfers; and
- ASSIST in the execution of any special audit required by the IDP.
5. EMOLUMENTS AND BENEFITS
An attractive remuneration package will be offered.
6. EDUCATION GRANT
The officer shall be eligible for the payment of an education grant in respect of children (including step children and legally-adopted children) who require reasonable education facilities that are not available at the assigned duty station or whose education the officer would not want to disrupt in relocating to take up this appointment.
The grant shall apply to children under the age of twenty-three years and shall not exceed seventy-five per cent of the cost of tuition (including text books), room and board up to a maximum total of EC$16,200.00 per year per child for a maximum of two children at any one time. The grant is payable for a maximum of five years.
7. SETTLEMENT GRANT
On assumption of duty in Guyana, the officer shall be paid a settlement grant in respect of the staff member, his or her spouse and each eligible child or other approved dependent. The number of dependents eligible for Settlement Grant shall not exceed six (6) persons.
8. RECRUITMENT AND APPOINTMENT
Appointment may be on contract or on secondment from a Public Service or a statutory body of a Member State or approved regional organisation. It will be subject to such regulations, rules, orders and instructions as exist and as may be introduced from time to time in respect of service with the Secretariat.
An officer recruited from outside the assigned duty station, on first appointment, will be provided economy class air passages by the most direct route for the officer, spouse and children (provided they are below the age of eighteen years, unmarried and dependent on the officer) and for such other dependents as may be approved by the Secretary-General, provided that the number of children and other dependents does not exceed six (6) in all.
In addition to passages, the officer will be granted the following transportation allowances:
- ocean freight charges, including insurance, for shipping personal and household effects to Guyana, not exceeding 1250 cubic feet, plus a motor car (if the officer already owns one);
- the cost of transporting in a single shipment baggage, personal and household effects from the home of the officer to the place of embarkation and from the port of disembarkation to the place of residence in Guyana; and
- the cost of packing and crating personal and household effects.
The officer will be eligible for the grant of vacation leave at the rate of twenty (20) working days a year and a leave grant after every twelve months of service in respect of the officer, spouse and up to two dependent children.
10. PRIVILEGES AND IMMUNITIES
The officer will be granted the privileges and immunities extended to officials of the Caribbean Community in accordance with Article 8 of the Community’s Headquarters Agreement with the Government of Guyana.
11. GROUP HEALTH AND LIFE AND ACCIDENT INSURANCE
The officer will be required to participate in the Secretariat’s group health and group life and accident insurance schemes. With respect to the health scheme, the officer will contribute fifty per cent of the premium. The life and accident insurance scheme is non-contributory.
An officer on contract shall, subject to his/her services being satisfactory and having completed at least six (6) months of the contractual term of employment be eligible for the payment of a gratuity. The gratuity shall be at the rate of twenty per cent of the officer’s basic salary, calculated for each day of completed service and shall be payable at the end of the officer’s contractual period (including for this purpose any period of extension or approved leave). Where the appointment is on secondment, the Secretariat will pay to the officer’s substantive employer, over the period of secondment, a contribution not exceeding twenty-five per cent of the pensionable salary normally payable to the officer by that employer so as to maintain the pensionable status of the officer in the substantive employment.
Applications in English Language with full curriculum vitae details, including nationality, date of birth, work experience, educational qualifications, summary of professional skills and/or expertise, language proficiency, list of professional publications, coordinates (including email addresses) of three referees (at least two of whom must be familiar with the applicant’s work), and other relevant information, should be submitted
Applicants must complete the Profile Summary Form included with the website notices.