Property Accountant

Galley Bay Resort & Spa
Contract Type
Accounting & Finance, Hospitality, Tourism & Food Service
Palm Island
Accommodation, meals,travel
Salary Negotiable
Date Posted
Expiry Date
Our private island Resort is seeking an experienced Hospitality Accountant to oversee all aspects of Financial Management and Warehousing and manage the small dedicated team. Must be Hands On and Detail oriented with a passion for the Hotel Industry


DEPARTMENT:                 Accounts and Warehouse

REPORTING TO:               General Manager and Finance Director


Accounts Clerks

Warehouse Staff

Cost Controller



To oversee the administration of all financial aspects of the operation of the Company and its Property; to ensure that all company Policies and Procedures are observed; to prepare and distribute monthly management accounts and annual budgets and prepare the Financial Statements for annual audit.



  • Supervise the Accounts Clerk and ensure the Accounts Payable, Payroll and Revenue Audit functions are completed in an efficient and accurate manner.
  • Oversee the Warehouse, Cost Control and Purchasing functions, and ensure that the processes are completed efficiently.
  • Complete the Monthly payroll function.
  • To be responsible for the adherence to time-tables, daily, weekly, monthly and annually to enable the Department to achieve deadlines – work to time lined action lists.
  • To prepare and distribute Management Accounts to a high standard of accuracy.
  • Maintain reconciliations and audit schedules for designated balance sheet accounts in established company formats.
  • Maintain accounts for each of the private Homeowners, prepare regular statements, and chase receivables when due.
  • Maintain accounts for Captain Yannis Tours, prepare regular statements, and chase receivables when due.
  • Monitor the accounting transactions for Anchorage Yacht Club to ensure all procedures are correctly followed and that the accounting is accurate.
  • Assist the Finance Director with the preparation of year-end Financial Statements for the Annual Audit, including the preparation of supporting audit schedules.
  • Liaise with the external auditors to ensure that the audit is completed in a timely manner and that all necessary information is provided to them.
  • Be familiar with the transactions of the Resort so as to make recommendations to Heads of Department to improve the profitability of the organisation by cost reduction or revenue generation schemes.
  • Ensure that overseas shipments, whether containerised or loose cargo, are efficiently handled from time of landing in St Vincent; to include, but not limited to liaison with Customs brokers, payment of Duty, onward shipment to Palm Island, efficient receiving and storage on island.
  • Take appropriate Personnel related action (i.e. recruitment, vacation planning, discipline, evaluations, etc.) with accounts & warehouse staff, in line with company policy.
  • Prepare the Annual Budget in consultation with the General Manager and Finance Director.
  • Be responsible for the safe custody, control and proper disposal of all company monies, negotiable instruments, assets, stocks, records and statutory books of account.
  • Be fully familiar with the computerised systems used by the Resort in the recording and reporting of the financial data, and train Accounts staff as appropriate. Ensure that all data is securely saved on the main Server.
  • Coordinate with the company’s I.T. Technician on the I.T. requirements of the company, and advise management on improvements and efficiencies that can be gained through technology.
  • Be fully conversant with the laws and regulations of St Vincent in the areas of Taxation, Labour Law, Import of Goods, Corporate Law.
  • Ensure that all taxes are submitted and paid within Government deadlines, thus avoiding penalties and fines.
  • Monitor the company bank accounts and prepare the Weekly Cash Requirements Report for submission to the Finance Director.
  • For capital projects- control and monitor expenditure against budget and monitor the utilisation of assets in the projects.
  • Prepare a monthly report for the General Manager and Finance Director on outstanding Accounts Payable.
  • Perform any additional duties as assigned by the General Manager.


Special Requirements

  • Must be willing to work a flexible schedule in order to accomplish all major tasks and responsibilities.
  • Must have a thorough knowledge of all tasks in the Department.
  • Must have a commitment to follow all company Policies and Procedures.
  • Must have a high degree of professional integrity and confidentiality, and work in a safe, prudent and organised manner.
  • Must be able to maintain the control systems and procedures over income, expenses and assets of the Company.
  • Must be able to develop and administer a sound plan of organisation and procedures for efficient operation of the Department in order to assist in operating the Resort successfully.
  • Must be able to maintain the books of account in line with statute and company Policies and Procedures.
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