Property Management Officer (SOG/ST 5)

Key Responsibilities

Technical/professional: 

• Performs routine preventative maintenance procedures on buildings, mechanical equipment, electrical and utility systems on a scheduled basis; inspects belts, checks fluid levels, checks filters, cleans and inspects cooling towers and treats water; 
• Enhances the serviceability of the HVAC and Building Systems; 
• Manages assigned projects efficiently and effectively; 
• Completes daily, weekly and monthly checklists on building equipment and reports any discrepancies to the Property Manager; 
• Responds promptly to maintenance requests from METT’s tenants and other stakeholders; 
• Assists in the operation of the Building Management Computer System (BMS), which controls and monitors mechanical equipment and utility systems; 
• Employs approved systems and procedures that ensures quality and safety assurance; 
• Undertakes minor electrical/lighting repairs and liaises with service providers and contractors to facilitate major electrical repairs; 
• Troubleshoots and repairs electrical and control panels to maintain building security; 
• Responds to emergency maintenance requests, as required; 
• Maintains records of maintenance procedures and schedule; 
• Performs monthly stocktaking of the storeroom; 
• Verifies standards and quality of service items/materials purchased by the Branch; 
• Liaises with, guides and directs contractors/cleaners/janitors and gardeners, as required, for the effective performance of maintenance functions; 
• Undertakes minor plumbing repairs and liaises with service providers to facilitate major repairs; 
• Performs routine inspection and collection of operational data for: 
  • Condenser pumps 
  • Fresh water pumps 
  • Chilled water pumps 
  • Chiller 
  • Air handling units 
  • Fire pump and controls 
  • Lighting 
  • Plumbing 
  • Elevators; 
  • Water treatment; 
• Maintains and provides documentation and reports on maintenance activities;
• Maintains the readiness of the standby generator, by conducting regular test runs and monitoring fuel levels. 

Management/Administrative: 

• Contributes to the development of the Branch’s Strategic and Operational Plans and Budget;
• Develops Individual Work Plans based on alignment to the Branch’s Plan;
• Maintains customer service principles, standards and measurements; 
• Participates in meetings, seminars, workshops and conferences, as required;
• Prepares reports and project documents, as required; 
• Assists with the preparation and delivery of property management presentations. 

Human Resource: 

• Monitors and evaluates the performance of direct reports, prepares performance appraisals and recommends and/or initiates corrective action, where necessary, to improve performance and/or attain established personal and/or organizational goals; 
• Participates in the recruitment of staff for the Branch, and recommends, promotion and leave, in accordance with established human resource policies and procedures;
• Provides leadership and guidance to direct reports, through effective planning, delegation, communication, training, mentoring and coaching; 
• Participates in the preparation and implementation of presentations on role of Division/Unit for the Orientation/Onboarding Programme; 
• Contributes to and maintains a harmonious working environment. 

Required Knowledge, Skills and Competencies

Core: 

• Good oral and written communication skills 
• Customer and quality focus 
• Teamwork and cooperation 
• Sound integrity 
• Compliance 
• Good interpersonal skills 
• Change Management 

Technical: 

• Good problem solving skills 
• Ability to troubleshoot problems related to electrical circuits and equipment
• Knowledge of all HVAC equipment: water and cooled chillers, AHUs, clean room AC maintenance 
• Knowledge of HVAC Building Management System 
• Knowledge of the implementation of energy saving initiatives 

Minimum Required Qualification and Experience

• Bachelor of Science Degree in Electrical/Mechanical/Civil Engineering or related field;
• Two years (2) years’ experience working in an Engineering environment. 

Special Conditions Associated with the Job

• The environment is fast paced with on-going interactions with critical stakeholders and meeting tight deadlines, which will result in high degrees of pressure, on occasions;
• The incumbent will be significantly exposed to the following: 
  • Heights to do installations, change light bulbs and ceiling work 
  • Exposure to noise in the Mechanical Room and Generator Room 
  • Exposure to rain in the Cooling Tower and Penthouse 
  • High voltage areas in the Mechanical Room/Generator Room.

Please note that only shortlisted applicants will be contacted.