Public Procurement Administrator (GMG/AM2)

Reference
VAC-35860
Contract Type
Full-Time
Industries
Procurement, Logistics & Supply Chain
Location
Mandeville
Salary
Competitive Salary
Date Posted
16/09/2020
Expiry Date
02/10/2020
The Southern Regional Health Authority (SRHA) invites applications from suitably qualified persons for the position of Public Procurement Administrator (GMG/AM2) in the Regional Office.
 

Under the general supervision of the Director - Public Procurement, the Public Procurement Administrator is responsible for providing complete secretarial/administrative support to the Procurement Unit. This includes first point of contact, time management, correspondence disposition and resolution.

 

Minimum Required Qualifications and Experience

The ideal candidate must possess:

  • Diploma in Business Administration/Management Studies/Accounting or any other related field;
  • One (1) year’s working experience in the related field.

 

Required Knowledge, Skills and Specialized Techniques

  • Sound Oral and Written Communication and interpersonal skills
  • Good Organizing skills
  • Ability to take own initiative and be a self-starter
  • Ability to maintain confidentiality
  • Competent in MS Excel, MS PowerPoint, MS Word and Report Writing
  • Good command of the English Language
  • High degree of integrity and diplomacy

 

Key Responsibilities will include:

  • Preparation of reports for submission to the Ministry of Finance and the Public Service, Office of the Contractor General and the PPC
  • Assisting with the preparation of Monthly Reports
  • Maintaining and organizing files and records in accordance with the FAA Act
  • Maintaining a correspondence log and dissemination of all incoming and outgoing correspondences in a timely manner
  • Co-ordinating & arranging Department and Procurement Committee Meetings
  • Recording and generating accurate and timely Minutes for meetings;
  • Makes travel arrangements
  • Preparation of Purchase Order Requisitions and maintenance of proper Records Management for Purchase Requisitions, Purchase Orders and C.O.D. letters.
  • Prepares Purchasing document for dispatch to suppliers, stamps, records and sends Purchase Order requiring GCT exemption to Tax Administration Jamaica;
  • Assists with taking information from shipping agents, receiving shipping documents from courier services and delivering them to the Custom Broker.

 

NB. Only shortlisted applicants will be acknowledged

 

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