Public Procurement Officer (GMG/AM 3)

JOB PURPOSE

Under the supervision of the Director, the incumbent is responsible to coordinate end-to-end international sourcing activities for foreign health personnel, ensuring timely and efficient sourcing, screening, placement, and onboarding. The incumbent is also responsible for supervising the work permit processes ensuring compliance with the relevant government agencies

KEY OUTPUTS:

• Logistics for international sourcing exercises, travel missions, and onboarding activities coordinated.
• RHAs staffing requirements consolidated and verified
• Submission, processing, and approval of all regulatory documentation, including work permits, visas, and professional licenses completed
• Structured orientation programs covering cultural adaptation, workplace safety, operational procedures, and administrative protocols developed and executed.
• Welfare services, including accommodation, transportation, health access, and integration support for international recruits implemented and managed
• Accurate and timely reports on Sourcing progress, welfare matters, compliance

KEY RESPONSIBILITY AREAS

Management / Administrative Responsibilities

• Supports the development, updating, and implementation of SOPs, Sourcing guidelines, and process improvements for the unit
• Maintains accurate records of all sourcing activities, candidate status, and OHS.
• Advises RHAs on deployment schedules and the allocation of health professionals across regions.
• Monitors the onboarding process to ensure new health professionals adjust effectively and receive all required resources and support.
• Provides training to international health professionals based on needs identified.
• Develops Individual Work Plans based on alignment to the Unit's Plan

Technical Responsibilities

• Coordinates full-cycle international sourcing process for all applicable categories of health professionals.
• Liaises with RHAs to identify staffing needs and consolidates regional requirements.
• Coordinates the logistics for Sourcing missions, including travel, documentation, and candidate materials.
• Tracks and manages sourcing pipelines, maintaining accurate databases and generating progress reports.
• Review and verify candidate documentation to ensure accuracy and compliance with professional and regulatory boards.

TECHNICAL COMPETENCIES

• Sound knowledge of Government/Ministries policies and procedures
• Knowledge of global talent acquisition, workforce planning, and HR policies
• Expertise in visa/work permit applications, legal compliance, and documentation
• Skill in designing, delivering, and evaluating orientation and training programs
• Familiarity with international credential verification and professional licensing

MINIMUM REQUIRED EDUCATION AND EXPERIENCE

• Bachelor's Degree in Human Resource Management, Public Administration, Business Administration, International Relations, or related field.
• Minimum 3 years' experience in Sourcing, HR administration, or project coordination (experience with international Sourcing is an asset).
• Equivalent combination of education and experience;
• Basic level proficiency in a foreign language is an asset

The Ministry of Health & Wellness thanks all applicants for their interest; however, please note that only short-listed candidates will be contacted.