Records Officer 1 (PIDG/RIM 2)

Reference
VAC-30804
Contract Type
Not Vacant
Industries
Library & Records Management, Secretarial Administrative & Clerical
Location
Kingston
Salary
Salary Negotiable
Date Posted
31/01/2019
Expiry Date
21/02/2019
Under the direction the Director, Documentation, Information and Access Services, the incumbent is responsible for the handling of Court documents within the Department, in accordance with established standards and procedures.

 

Key Responsibilities

  • Opens files for Court matters, records information on File Manager System and submits file to relevant Divisional Director;
  • Locates files and dispatches same to the Legal Officers;
  • Sorts files returned to the Registry, updates the File Manager System and re-shelves files;
  • Makes and answers queries to/from the Court, Government Ministries, Law Firms and Insurance Companies relating to Court matters;
  • Maintains files in good condition;
  • Records documents with dates set for hearing and ensures that Legal Officers are aware of Court dates;
  • Attends Weekly Litigation meetings to discuss matters and arrangements in relation to the Court lists;
  • Conducts periodic file audits to track down missing files;
  • Performs any other related duties assigned.

 

Required Knowledge, Skills and Competencies

  • Good Interpersonal skills
  • Good Oral and Written Communication skills
  • Ability to work under pressure

 

Minimum Required Qualification and Experience

  • Graduation from a Secondary Institution with four (4) subjects at CXC or GCE ‘O’ Level including English Language and a numeric subject plus a minimum of three to four (3-4) years’ experience at the Level 1 or an equivalent academic training and experience.

 

Salary range $685,860 - $815,272 per annum and any allowances attached to the post. 

 

Please note that only short listed applicants will be contacted

 

 

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