Records Officer 2 (PIDG/RIM 3)

Key Responsibilities

Technical/Professional: 

• Classifies correspondence and creates new files; 
• Encloses correspondence on files; 
• Places files on shelves; 
• Delivers files on request; 
• Updates Human Resource Management Information System (HRMIS); 
• Maintains personal computer database of staff; 
• Establishes and maintains a “bring up” system; 
• Dispatches bring-up files to the respective officers; 
• Maintains a current index of the Department’s personnel files and general files created by the Unit; 
• Responds to job applicants; 
• Retrieves files for officers, as requested; 
• Stores files and tracks cards after usage; 
• Arranges for dispatch of personnel files to other Divisions within the Ministry.
• Performs any other duties and responsibilities that may be determined from time to time. 

Required Knowledge, Skills, and Competencies

Core: 

• Good interpersonal and customer relations skills 
• Excellent oral and written communication skills 
• Good integrity/ethics exercised in the performance of duties 

Functional: 

• Good problem-solving, planning and organizing skills 
• Good judgment and initiative 
• Excellent knowledge of Leave Regulations 
• Good knowledge of HRMIS System 
• Proficiency in the relevant computer applications 

Minimum Required Qualification and Experience

• High School graduate with four (4) subjects at the CXC or GCE ‘O’ Level, including English Language and a numeric subject, and training in Records and Information Management Systems, Procedures and Practices and Automated Technologies, as it related to Records Management and/or the area of operation; 
• Five or more (5+) years’ experience in the particular field. 

Please note that only shortlisted applicants will be contacted.