Records Officer (PIDG/RIM 2) Human Resources - Clarendon Health Department

Job Purpose

Under the supervision of the Senior/Human Resource Officer, this position is responsible for assisting the Senior/Human Resource Officer with HR processes such as processing of service records, calculating and updating leave for staff within the hospital/health department and assisting in maintaining personnel files and assisting with updating the HR Software. 

Qualifications & Experience

• Five (5) subjects at GCE O’ Level/CSEC/SSC/City & Guilds inclusive of English Language and Mathematics 
• A minimum of two (2) years’ experience at a clerical level in Personnel Administration of Human Resources within a public sector organization 

Required Knowledge, Skills and Competencies

• Good knowledge of HR Policies and leave administration 
• Knowledge of Data Protection Act 2020 
• High level of confidentiality, professionalism and integrity in the performance of duties 
• Strong problem-solving skills 
• Knowledge of principles and practices of records keeping and filing administration
• Strong organizational skills and attention to detail 
• Ability to consistently perform routine tasks 
• Good communication (both written and verbal) skills 
• Excellent customer service skills and interpersonal skills 
• Good teamwork and co-operation 
• Ability to maintain accurate records 
• Good time management skills 
• Proficiency in Microsoft Office 

Key Responsibilities will include

• Meeting and other fora attended as required. 
• Sorts, classifies, indexes and files correspondences according to standard operating procedures in place. 
• Retrieving files as per requests and according to standards in place. 
• Ensuring that missing files are brought to the attention of the Senior/Assistant HR Officer in a timely manner. 
• Assisting with the execution of the MyHR+ processing as instructed.
• Ensuring that personnel files are kept safe and handled with care.
• Maintaining personnel records for the hospital/health department staff ensuring that information is kept accurate and up-to-date at all times. 
• Leave administered according to the policies and standard operating procedures in place. 
• Assisting with the dispatching of documents. 
• Performs other related duties assigned by the Senior/Human Resource Officer from time to time so as to achieve targets and deadlines. 

NB. ONLY SHORTLISTED APPLICANTS WILL BE ACKNOWLEDGED