Job Purpose
Under the leadership and direction of the Director, Safety & Security Management, the Safety & Security Management Officer will support the development of policies, programmes, and initiatives for continuous improvement around safety, security and crisis/emergency management, designed to safeguard people, assets and mitigate risk throughout the organisation.
Key Outputs:
- Safety and security activities and operations coordinated
- Safety and security risks, breaches and compliance issues identified, analysed and addressed
- Safety and security policies, standards and procedures researched, developed and implemented Physical inspections, audits and assessments of properties conducted
- Safety and security data collected, monitored and analysed
- Incident reports, investigations and technical recommendations prepared
- Staff training and awareness activities on safety and security practices facilitated
- Emergency response and disaster management activities coordinated
- Stakeholder relationships and inter-agency collaboration maintained
- Reports, presentations and programme documents prepared
- Individual work plans developed and implemented
Key Responsibility Areas:
Technical/Professional Responsibilities
- Coordinates security and safety activities to safeguard ministry assets, employees, guests, or others on ministry’s property;
- Analyses and evaluates safety and security operations to identify risks or opportunities for improvement;
- Researches and creates or implements safety and security standards, policies and regulations;
- Conducts physical examinations of property to ensure compliance with safety and security policies and regulations;
- Collects and analyses safety and security data to determine security needs, security programme goals or programme accomplishments;
- Writes security related documents such as incident reports and tactical or strategic initiatives;
- Trains staff in safety and security rules and practices;
- Coordinates safety and security activities with law enforcement, fire and emergency response agencies;
- Assists in the coordination of disaster and emergency management interventions;
- Responds to medical and other emergencies, bomb threats, fire alarms, or intrusion alarms, following emergency response procedures;
- Prepares reports and make presentations on investigations, losses, breaches and violations of policies and procedures;
- Identifies, investigates, or resolves security or safety breaches;
- Monitors safety and security policies, programmes procedures to ensure compliance with internal safety and security policies, requirements and GOJ regulatory obligations;
- Benchmarks security and risk management practices with relevant entities to support continuous improvement;
- Fosters relationships with GOJ stakeholders and related partners in emergency services.
- Monitors compliance with occupational safety, emergency management and security requirements across the Ministry.
Management/Administrative Responsibilities
- Develops Individual Work Plans based on alignment to the overall plan for the section;
- Participates in meetings, seminars, workshops and conferences as required;
- Prepares reports and programme documents as required;
- Maintains customer service principles, standards and measurements.
Human Resources Responsibilities
- Contributes to and maintains a system that fosters a culture of teamwork, employee empowerment and commitment to the Division’s and organization’s goals;
- Assists with the preparation and conducts presentations on role of Division/Unit for the Orientation and Onboarding programme.
Other Responsibilities
- Performs all other duties and functions as may be required from time to time.
Performance Standards:
- Safety and security activities are coordinated in accordance with established policies, procedures and timelines
- Safety and security risks, breaches and operational issues are identified, investigated and addressed promptly and appropriately
- Safety and security policies, standards and procedures are researched, developed and implemented in accordance with established guidelines and timelines
- Physical inspections, audits and assessments are conducted according to approved standards, TORs and schedules
- Safety and security data are collected, analysed and maintained accurately and within required timelines
- Incident reports, investigations and technical recommendations are accurate, evidence-based and submitted within agreed timeframes
- Staff training and awareness activities are facilitated effectively and in accordance with approved programmes
- Emergency and disaster management interventions are coordinated efficiently and according to established emergency response procedures
- Effective working relationships are maintained with internal and external stakeholders and partner agencies
- Reports, presentations and programme documents are accurate, comprehensive and submitted within established timelines
- Individual work plans are aligned to divisional and organisational objectives and implemented effectively
- Confidentiality, integrity and professionalism are consistently demonstrated in the execution of duties
Required Competencies:
Core Competencies
- Adaptability
- Compliance
- Customer and Quality Focus
- Initiative
- Integrity
- Interpersonal
- Oral Communication
- Team Work & Cooperation
- Time Management
- Written Communication
Technical/Functional Competencies
- Accountability
- Analytical thinking
- Attention to Detail
- Coaching and Mentoring
- Goal/Results Oriented
- Methodical
- Operating Equipment
- Planning and Organising
- Presentation and Reporting
- Problem Solving and Decision-making
- Resilience
- Stress Tolerance
- Technical Skills
- Use and Application of Technology
Other Competencies
- Knowledge of Workplace Safety, Security and Emergency Management practices, principles and systems
- Knowledge of the Government of Jamaica’s legislative arrangements underpinning the Safety, Security and Emergency Management functioning, for example Occupational Safety and Health Act, 2017, Disaster Risk Management Act, etc
- Good knowledge of programme monitoring and evaluation frameworks
- Strong ability to synthesize multiple ideas and complex information into a coherent summary, as in reports and briefing notes, and to make cogent recommendation for the modification or creation of legislation, policies and programmes
- Aptitude for developing and maintaining collaborative relations with team members both within and outside the Ministry
- Ability to influence and motivate others
Minimum Required Education and Experience
- Bachelor’s Degree in Criminology/Criminal Justice, Emergency Management, Management Studies, Public Sector Management, Public/Business Administration, or a related discipline;
- Three (3) years’ experience in a Safety, Security or Emergency Management environment in a large organisation.
Authority:
- To recommend process/procedural and systems changes of the functional area;
- Engages a range of related stakeholders.
Specific Conditions associated with the job
- Work will be conducted in an office outfitted with standard office equipment and specialized software.
- The environment is fast paced with on-going interactions with critical stakeholders and meeting tight deadlines which will result in high degrees of pressure, on occasions.
- May be required to travel locally and overseas to attend conferences, seminars and meetings.
The Ministry thanks all applicants for their interest, however, only those shortlisted will be contacted.
