Secretary 1 (OPS/SS 1)

Organisation
Ministry of Industry, Commerce, Agriculture & Fisheries
Reference
VAC-30600
Contract Type
Full-Time
Industries
Secretarial Administrative & Clerical
Location
Kingston
Salary
Salary Confidential
Date Posted
04/01/2019
Expiry Date
24/01/2019
Under the supervision of the Senior Research Director (SOG/ST 8), the Secretary (OPS/SS 1) is responsible for providing secretarial services to ensure the effective and efficient operations of the Division.

 

Key Responsibilities

  • Types letters, memoranda and reports from draft notes;
  • Registers all incoming and outgoing mails;
  • Receives and transmits telephone calls and messages;
  • Maintains an efficient filing system;
  • Collects registration fees for services rendered on behalf of an Organization.

Other:

  • Assists with the procurement of goods and services;
  • Performs any other related duties which may be assigned from time to time.

 

Required Knowledge, Skills and Competencies

Core:

  • Good interpersonal skills
  • Good oral and written communication skills
  • Good customer relations skills
  • Good Problem Solving and Conflict Management skills

Technical:

  • Good Secretarial skills
  • Knowledge of the operations of Government/Ministry’s policies and procedures
  • Proficiency in the relevant software applications

 

Minimum Required Qualification and Experience

  • Graduation from a Secondary School with English Language at the CXC or GCE ‘O’ Level and Typewriting at a speed of 30 - 35 w.p.m.;

OR

  • Successful completion of a course of study at an accredited Secretarial School with proficiency in typewriting at a speed of 30 - 35 w.p.m. and English Language at CXC or GCE O’ Level.
  • Knowledge of a Word Processing Software (basic level) would be an additional asset at this level.

 

Salary range $585,977 – $696,543 per annum and any allowance(s) attached to the post.

 

Please note that only short listed applicants will be contacted.

 

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