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Secretary 2 (OPS/SS 2)

Date Posted
7th July 2017
Reference
VAC-26288
Sector
Secretarial, Administrative & Clerical
Job Type
Not Vacant
Location
Kingston
Salary
Not Disclosed

Job Summary

Under the direct supervision of the Chief Internal Auditor, the Secretary 2 (OPS/SS 2) is responsible for providing secretarial and administrative services to ensure the effective and efficient operations of the Unit.

Job Description

Key Responsibilities

Management/Administrative:

  • Retrieves and forwards Job Descriptions as requested to the relevant officers;
  • Types letters, memoranda, Work Plans, Performance Reviews and Job Descriptions;
  • Transcribes and reproduces Minutes of meetings;
  • Composes and types routine correspondence;
  • Receives and takes telephone messages and screens calls intended for officers;
  • Schedules appointments and arranges meetings;
  • Directs and screens visitors;
  • Maintains an efficient filing system;
  • Gathers information and compiles reports;
  • Undertakes research and distributes information to the relevant officers;
  • Accesses and forwards e-mails to the relevant officers;
  • Receives, forwards and directs fax to the relevant officers;
  • Gathers information and complies output focused Job Descriptions;
  • Retrieves and input data electronically for training needs and submits to Human Resource Development.

 

Required Knowledge, Skills and Competencies

Core:

  • Excellent secretarial skills
  • Good interpersonal skills
  • Good communication skills
  • Strong customer relations skills
  • Integrity
  • Compliance
  • Good time management skills
  • Good problem solving and conflict management skills

 

Technical:

  • Proficiency in the relevant computer applications
  • Knowledge of the operations of Government/Knowledge of the Ministry’s policies and procedures

 

Minimum Required Qualifications and Experience

  • CXC or GCE ‘O’ Level English Language or equivalent with proficiency in typewriting at a speed of 40-45 words per minute; successful completion of the prescribed Office Professional Training Course at the Management Institute for National Development (MIND);

OR

  • CXC or GCE ‘O’ Level English Language with proficiency in typewriting at a speed of 40-45 words per minute and training in word processing and spreadsheet applications. Graduation from an accredited Secretarial School with at least three (3) years’ experience in the field.
  • At this level, Shorthand at a speed of 80-100 words per minute would be an asset.

 

Salary range $642,294 - $763,485 per annum and any allowance(s) attached to the post.

 

Please note that only short listed applicants will be contacted.

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