Secretary 2 (OPS/SS 2)

Reference
VAC-30803
Contract Type
Not Vacant
Industries
Secretarial Administrative & Clerical
Location
Kingston
Salary
Competitive Salary
Date Posted
31/01/2019
Expiry Date
21/02/2019
Under the direction of the Director, Administration, the incumbent provides administrative and secretarial support to assigned Attorney(s) in accordance with established standards and procedures.

 

Key Responsibilities

  • Transcribes notes and reproduces documents; reads and edits material for spelling, error, grammar, punctuation, correct format and presentation;
  • Photocopies and collates legal documents;
  • Annotates/updates Laws of Jamaica and subsidiary legislation;
  • Maintains Attorney’s Diary/Appointment Calendar;
  • Arranges interviews;
  • Sends and receives facsimile transmissions;
  • Receives, screens and places telephone calls and records messages;
  • Assists assigned Attorney in the retrieval and photocopying of statutes, recorded Judicial decisions and legal articles;
  • Drafts routine correspondence for the signature of assigned Attorney;
  • Performs any other related duties assigned.

 

Required Knowledge, Skills and Competencies

  • Proficient in the use of relevant computer applications (word-processing, spreadsheets)
  • Good Oral and Written Communication skills
  • Good Interpersonal skill
  • Good Time Management and Organizing skills

 

Minimum Required Qualification and Experience

  • CXC or GCE ‘O’ Level English Language or equivalent with proficiency in typewriting at a speed of 40-45 words per minute; successful completion of the prescribed Office Professional Training Course at the Management Institute for National Development (MIND);

OR

  • CXC or GCE ‘O’ Level English Language with proficiency in typewriting at a speed of 40-45 words per minute and training in word processing and spreadsheet applications.
  • Graduation from an accredited Secretarial School with at least three (3) years’ experience in the field.
  • At this level, Shorthand at a speed of 80-100 words per minute would be an asset.

 

Salary range $687,897 - $817,693 per annum and any allowances attached to the post. 

 

Please note that only short listed applicants will be contacted.

 

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