Secretary 2 (OPS/SS 2) - Technical Services, Projects and Housing Branch

Organisation
The Ministry of Economic Growth and Job Creation
Reference
VAC-43061
Contract Type
Full-Time
Industries
Secretarial Administrative & Clerical
Location
St. Ann’s Bay
Salary & Benefits
Date Posted
24/11/2022
Expiry Date
13/12/2022
The incumbent will provide general secretarial support services to the Technical Services Unit in its planning, implementations and administration of Housing Projects.

 

Key Responsibilities

  • Organizes and manages schedules and appointments of the Technical Officer;
  • Plans and co-ordinates meetings;
  • Prepares and circulates, where appropriate, meeting documents;
  • Provides secretarial support to the Technical Officer;
  • Prepares correspondence and documents;
  • Ensures the adequacy of stationery and office supplies;
  • Receives and makes telephone calls for the Technical Officer;
  • Receives and processes incoming/outgoing mails;
  • Assists in the maintenance of the Attendance Register and prepares reports accordingly.

 

Required Knowledge, Skills and Competencies

Core:

  • Good oral and written communication skills
  • Good human and public relations skills
  • Good interpersonal skills
  • Good planning and organizing skills
  • Good innovative ability
  • Good analytical and judgement skills

 

Technical:

  • Sound knowledge of computer applications – Microsoft Word, Excel, PowerPoint, Publisher and Access
  • Knowledge of Office practices and procedures

 

Minimum Required Qualification and Experience

  • CXC or GCE ‘O’ Level English Language or equivalent with proficiency in typewriting at a speed of 40-45 words per minute; successful completion of the prescribed Office Professional Training Course at the Management Institute for National Development (MIND);

OR

  • CXC or GCE ‘O’ Level English Language with proficiency in typewriting at a speed of 40-45 words per minute and training in word processing and spreadsheet applications. Graduated from an accredited Secretarial School with at least three (3) years’ experience in the field.
  • At this level, Shorthand at a speed of 80-100 words per minute would be an asset.

 

Please note that only shortlisted applicants will be contacted.

 

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