Secretary 2 (OPS/SS2)

Organisation
Ministry of Health, Jamaica
Reference
VAC-30502
Contract Type
Full-Time
Industries
Secretarial Administrative & Clerical
Location
Kingston
Salary
Competitive Salary
Date Posted
18/12/2018
Expiry Date
18/01/2019
Applications are invited from suitably qualified persons to fill the position of Secretary 2 (OPS/SS2) in the Ministry of Health. (National Public Health Laboratory (NPHL) and the National Blood Transfusion Services (NBTS).

 

JOB PURPOSE

Under the direction of the Chief Medical Technologist II the incumbent is responsible for general secretarial duties. 

 

KEY OUTPUTS

  • Patient reports computerized
  • Reports and other correspondences typed
  • Client’s queries attended to
  • Postmortem and surgical reports Dispatched
  • Reports issued
  • Paper and electronic filing systems for reference maintained

 

KEY RESPONSIBILITY AREAS

  1. Management/Administrative Responsibilities
    • Type letters, prepare and retain copies of correspondences, reports and other documents
    • Take and transcribe minutes and prepare agenda for monthly meetings
    • Greet clients and handle their enquiries
    • Answer telephone and give information to callers, take messages or transfer to relevant personnel
    • Operate office equipment such as copiers, fax machines and phone systems, use computer systems for spreadsheets, word processing, and database management
    • Communication with Police Officer, Doctors, Medical records officers re processing of results
  2. Technical/Professional Responsibilities
  3. Dispatches postmortem reports to Hospitals and other medical facilities
  4. Types and issue surgical/postmortem reports for patients upon request
  5. Conducts search of patients reports when they cannot be found on the LIS system
  6. Consults with Head of Department to discuss problems in the area and make recommendation to correct short fall.
  7. Any other related duties delegated for the smooth functioning of the department 

 

REQUIRED COMPETENCIES

Core:

  • Written/oral communication skills
  • Interpersonal skills, time management skills
  • Good customer relations skills
  • Excellent skills in teamwork and cooperation
  • Ability to work harmoniously with a diverse group of people at various levels
  • Excellent integrity/ethics in performance of duties

 

Technical Skills:

  • Working knowledge of computer applications
  • Good typewriting skills
  • Sound knowledge of Microsoft Office
  • Proficiency in reading doctors handwritten reports and attention to details
  • Knowledge of Medical Terminologies and jargons (optional/desirable)
  • Knowledge of coding medical reports (Optional/desirable)
  • Knowledge of policies and procedures of the Laboratory

 

MINIMUM REQUIRED QUALIFICATION AND EXPERIENCE

  • Four (4) CXC subjects including English Language
  • Secretarial certification from a reputable institution
  • Certificate in Administrative Management (CAM 1 ) from MIND
  • Minimum of three (3) years secretarial experience.

 

Please note that responses will be sent to short- listed applicants only.

 

 

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