Senior Asset Monitoring Officer (GMG/SEG 2)

Organisation
Ministry of Finance & The Public Service
Reference
VAC-43001
Contract Type
Full-Time
Industries
Government & Public Sector, Management
Location
Kingston
Salary & Benefits
Date Posted
18/11/2022
Expiry Date
15/12/2022
The Senior Asset Monitoring Officer is responsible for leading team that manages the Asset Assessment and Disposal business processes, procedures, and systems in a cluster of MDAs.


Key Responsibilities
Technical/Professional:

  • Participates in the development and implementation of operational standards/benchmarks for assessing the worth/value and usefulness of GOJ assets by employing depreciation formulas and other scientific approaches;
  • Describes and classifies/ranks all categories of GOJ assets in keeping with implemented strategies and systems;
  • Receives, assesses, and assigns requests from MDAs to Asset Monitoring Officer in keeping with the Asset Management and Disposal business processes;
  • Appraises a wide range of GOJ assets by employing established mechanisms and protocols, including planned and unannounced site visits and inspections;
  • Recommends disposal options, as well as reviews recommendations provided by direct reports for assessed assets in accordance with operational policies and procedures;
  • Applies and implements key business processes and toolkits relating to the disposal of motor vehicles, high value equipment/machinery, electronic devices, specialised commodities in MDAs, et.al;
  • Implements approaches to guide the redistribution or transfer of assets inter – MDAs;
  • Participates in the design, implementation and review of Delegation of Function Frameworks and Guidelines regarding asset disposal for MDAs (including statutory bodies) to ensure levels/ranges delegated are clearly communicated and adhered to;
  • Services as the point of escalation for emerging queries and issues that arise in MDAs regarding the assessment of GOJ asset stock;
  • Provides systematic operational Asset Management and Disposal advice, guidance, and business support to all MDAs;
  • Uses data collection procedures to facilitate the validation of quantitative and qualitative monitoring tools to support the operational asset management and disposal functions;
  • Conducts analysis of quantitative data as well as qualitative data on all operational asset management and disposal programme inputs, outputs and outcomes in MDAs;
  • Uses ICT solutions to track asset management and disposal performance in MDAs in accordance with delegation frameworks and monitoring and evaluation plans;
  • Compiles quantitative and qualitative monitoring results for operational asset management and disposal functions relating to MDAs;
  • Develops and Reviews Asset Disposal Schedules and Orders based on assessments conducted in accordance with SLAs and delegation frameworks;
  • Reinforces effective use of an asset management ICT systems to strengthen effectiveness and efficiency;
  • Ensures full compliance with health and safety legal requirements and procedures in respect of general asset management and disposals;
  • Liaises with Senior Executives in MDAs on plans and strategies for operational Asset Management and Disposal issues to guide policy/programme development and evaluation;
  • Remains aware of relevant Asset Management and Disposal innovation and industry trends and issues to ensure alignment with recommended changes/modifications to achieve better practice and strategic objectives.


Management/Administrative:

  • Contributes to the development of the Branch’s Strategic and Operational Plan and Budget;
  • Develops Individual Work Plans based on alignment to the Branch’s Plan;
  • Participates in sittings of the Public Administration and Appropriations Committee (PAAC)/ Public Accounts Committee (PAC), meetings, seminars, workshops and conferences as required;
  • Prepares reports and project documents as required;
  • Prepares and delivers Asset Assessment and Disposal presentations related to asset management as needed.


Human Resources:

  • Monitors and evaluates the performance of direct reports, prepares Performance Appraisals and recommends and/or initiates corrective action where necessary to improve performance and/or attaining established personal and/or organizational goals;
  • Participates in the recruitment of staff for the Branch and recommends, promotion, and leave in accordance with established Human Resource policies and procedures;
  • Provides leadership and guidance to direct reports through effective planning, delegation, communication, training, mentoring and coaching;
  • Facilitates welfare and development of staff in the Unit;
  • Establishes and maintains a system that fosters a culture of teamwork, employee empowerment and commitment to the Division’s and Organization’s goals;
  • Prepares and conducts presentations on role of Division/Unit for the Orientation/Onboarding Programme.


Customer Service:

  • Maintains Customer Service principles, standards and measurements;
  • Identifies and incorporates the interests and needs of customers in business process design;
  • Ensures critical success factors are identified and meets expectations;
  • Prepares Quarterly and/or Annually Customer Service reports in accordance with established standards.


Required Knowledge, Skills and Competencies

  • Good knowledge of Asset and Inventory Management principles and practices
  • Good knowledge of Asset Depreciation Techniques and Disposal principles and practices used in large and complex organizations
  • Good knowledge of policy and programme monitoring and evaluation frameworks
  • Strong ability to synthesize multiple ideas and complex information into a coherent summary, as in reports and briefing notes, and to make cogent recommendation for the modification or creation of legislation, policies and programmes
  • Superior verbal and written communication skills, with the ability to deliver presentation with tact, clarity, enthusiasm and accuracy to widely varied audiences
  • A high level of initiative and self-motivation
  • Demonstrated interpersonal and negotiation skills
  • Aptitude for developing and maintaining collaborative relations with team members both within and outside the Ministry, and for functioning effectively on Inter-ministerial and Multi-sectoral Committees and working groups
  • Familiarity with procedures, policies and legislation governing the machinery of Government
  • Knowledge of the Government processes, including policy/programme development, financial planning, performance management systems and basic theories, principles and methods of analysis
  • Knowledge of computerized systems and software
  • Excellent interpersonal and team management skills
  • Strong analytical and problem-solving skills
  • Strong leadership skills
  • Strong customer relations skills
  • Excellent planning and organizing skills
  • Excellent judgment and decision-making skills
  • Ability to influence and motivate others
  • Proficiency in the use of relevant computer applications


Minimum Required Qualification and Experience

  • Bachelor’s  Degree  in  Public  Policy,  Management  Studies,  Public  Sector  Management, Public/Business Administration, Accounting or a related discipline;
  • Four (4) years’ experience in a Private, NGO or Public Sector Management environment, working with Asset Management principles and practices.


Special Conditions Associated with the Job

  • Work will be conducted in an office outfitted with standard office equipment and specialized software. The environment is fast paced with on-going interactions with critical stakeholders and meeting tight deadlines which will result in high degrees of pressure, on occasions;
  • May be required to travel locally and overseas to attend conferences, seminars and meetings.


Please note that only shortlisted applicants will be contacted.

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